Job Information
Akima Support Operations Installation Property Book (IPBO) Supervisor in Colorado Springs, Colorado
Part I (80% of Responsibility): The Installation Property Book Supervisor has full technical and administrative responsibilities for supervision and management of the Consolidated Installation Property Book Office (CIPBO). The CIPBO Supervisor directs property book actions for accountability of expendable, nonexpendable, and durable property on hand and all transactions that affect property book records. The CIPBO Supervisor monitors and develops resolution of all related tasks, issues and/or problems with property management. The CIPBO Supervisor plans work independently and develops analytical methods for government property accountability in accordance with Army regulations, analyzes property management tasks to determine scope and course of action required, identifies tools necessary for timely resolution of property control issues/problems, and initiates resolutions of problems issues and develops procedures to enhance Army Field Support Battalion (AFSBn), Fort Carson, operations in support of Soldiers.
Part II (20% of Responsibility): The Supply Subsistence Management Office (SSMO) Supervisor manages manpower requirements for the installation food storage warehouse ensuring quality control and exercises oversight of the SSMO Supply Technician Lead. Ensures adherence to all food service regulations. Responsible for stock control, expenditure reports, and audit compliance.
MAJOR JOB ACTIVITIES: 1. Supervises subordinates in the day-to-day operation of the CIPBO. Provides management authority over the SSMO, to include time-card management and performance counseling requirements.
Ensures accountability and maintenance of automated official government records through practical knowledge and execution of the provisions contained in Federal Acquisition Regulation (FAR) Part 45 and associated clauses.
Ensures adequate record-keeping and maintenance of an automated system for traceability and accountability of government property from original acquisition through final disposition.
Assigns work, manages employee schedules, and executes personnel management activities.
Oversees property accountability and asset visibility procedures.
Monitors all Installation Property Book actions, including Reserve Component Stocks, and provides direction and guidance as required.
Coordinates with hand receipt managers, hand receipt holders, supervisors, and managers to ensure that all transactions pertaining to property, are in compliance with our property Management System and Standard Operating Procedures.
Coordinates property management and control activities in support of internal and external audits to ensure accountability of government and company-furnished property, in accordance with applicable Government regulations and contractual requirements.
Balances the work among employees in accordance with established workflow or job specialization to assure timely accomplishment of the assigned workload.
Ensures the property book office and food storage warehouse is in compliance with all relevant contractual Performance Work Statements (PWS) requirements and Army regulations. Renders reports as directed or required.
Develops or recommends new procedures or revised processes that include procurement, storage, distribution, utilization, disposal of material, and compliance with the terms of the FAR Part 45, Management of Government Property in the Possession of Contractors.
Interfaces with the Government Property Book Officer, Property Administrator, and QAE Auditors as required. Interfaces with the Government Food Service Administrator and QAE Auditors as required.
Conducts training and employee performance reviews.
Ensures that employees follow proper timekeeping procedures and approves timesheets accordingly.
Other duties as assigned.
MINIMUM QUALIFICATIONS: Education: Associate Degree in Business d sirable. Formal military training or equivalent civilian experience and course work in logistics management/property book accountability mandatory. Course work in personnel management desirable. Through military or industrial logistical training, must have a broad and comprehensive knowledge of the theory, principles and methods for managing government property.
Experience: Four years or more directly related to Property Administration or Property Book Office is required. Operate personal computers and software consisting, but not limited to Microsoft Office, and the Global Combat Support System - Army (GCSS-Army) is required. Previous PBUSE (US Army specific property accounting management system) experience is preferred. Previous food service and cold storage management experience is preferred. Must have ability to use and interpret Army Regulations and Directives. A good working knowledge of property accounting systems, policies and storage work methods are required. Ability to operate computer and utilize software programs to generate daily, weekly and monthly reports for government audit requirements. Able to interpret written and verbal instructions. Ability to use FEDLOG, understand national stock numbers, part numbers and their relationship to property.