CASY-MSCCN Jobs

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11822821 By joining our team, you\'ll be part of our life-changing Mission and Vision. You\'ll work in a truly inclusive environment where diversity and equity are championed through words and actions. You\'ll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You\'ll play a role in something that\'s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advance Human Ability, together.

Job Description Summary

The Board Assistant is responsible for providing support to the President, Chief Administrative Officer as well as the Senior Vice President, Chief Financial Officer, in all matters related to Board and Committee meetings as well as in regard to other administrative functions as well as government/community affairs and other key areas of function. Key responsibilities include administration and project support for meeting preparation and acting as a liaison between the Office of General Counsel, the office of the CEO and the office of Advancement on Board related materials and meeting planning as well as other functions. In addition, the Board Assistant will work with the legal department supporting projects related to corporate, as well as government and community affairs. In addition, works under general objectives established by executives utilizing a high level of initiative and discretion in prioritizing work and in performing duties that are generally complex and confidential in nature. Screens and handles situations for, and in the absence of, the executives, determining urgency of issues and appropriate course of action. Researches information, coordinates projects, composes and compiles documents, creates spreadsheets, and compiles reports.

The Board Assistant will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Board Assistant will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, & Commitment to Excellence) while fulfilling job duties.

Job Description

The Board Assistant will:

Plan and organize meetings of the Board of Directors and Committees of the Board; draft agendas, minutes, resolutions, executive summaries, and other documentation required for Board and Committee meetings; arrange all aspects of meeting including food service and room scheduling; maintain record of actions, attendance as well as corporate minute books, and related correspondence; develop reports and data bases to provide materials and monitors related to various board functions; maintain relationships with directors and acts as principal contact person; develop templates and processes for meetings and Board functions; assist Executive Assistant for the Chief Executive Officer with miscellaneous Board related matters. Assist President, Chief Administrative Officer and Senior Vice President, Chief Financial Officer in regard to any administrative functions for that role regarding various government and community affairs activities related to visits from legislators or their staffs as well as assist with functions as assigned by the President, Chief Administrative Officer regarding pending and future legislation, regulations and other matters, as well as setting up meetings, preparing reports, etc. Maintain a close and highly responsive rel tionship to the day-to-day activities of the President, Chief Administrative Officer as well as the Senior Vice President, Chief Financial Officer and other members of the team; note commitments made by the President, Chief Administrative Officer and Senior Vice President, Chief Financial Officer on own initiative and assist with arrangements for staff implementation as well as ensure seamless scheduling and administrative of functions. Screens incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints. Collaborates with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day. Composes correspondence regarding administrative matters and general policies for Executive\'s approval. Prepares materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered. Perform a wide variety of typing and word processing tasks such as forms, form letters, correspondence, memos, and bios, presentations including outline, handouts and slide templates, articles and other reports using standard software and/or specific software required by the assignment. Responsible for reports, including but not limited to Board reports, pre-meeting book preparation and emails an