Job Information
City of Chicago Clerk IV - Chicago Public Libraries in Chicago, Illinois
411790BR
Auto req ID:
411790BR
Company:
City of Chicago
Job Code:
Administrative_Assistant Clerical
Job Description:
ESSENTIAL DUTIES
Under supervision, responsible for ordering, ensuring delivery and payment for library materials, goods and services for the Chicago Public Library. Verify the accuracy of vendor shipments, packing lists, quotes, requisitions, invoices and statements and correct errors if needed. Prepare correspondence, distribution lists, renewal summaries and statistical reports using Microsoft Office 365 Suite including, Excel, Word, and SharePoint. Work across multiple electronic systems (i.e. Integrated Library System, Shelf Life, Financial Management Purchasing System, vendor websites) to maintain records related to purchasing, claiming, receipt and payment. Research and resolve payment and billing discrepancies with vendors. Respond to questions and concerns expressed by ordering agencies and other City of Chicago Departments. Submit claims for newspapers, magazines, and other library materials to vendors. Assist with special projects. Attend meetings, workshops, and training courses as assigned. Perform related duties as required.
Position Title:
Clerk IV - Chicago Public Libraries
Job Category:
Assistant
Minimum Education Required:
High School/GED
Certificates/Security Clearances/Other:
THIS POSITION IS IN THE CAREER SERVICE
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
LOCATION: Harold Washington Library Center, 400 S. State St., Chicago, IL 60605
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City*:
Chicago
Additional Qualifications/Responsibilities:
Qualifications
Two years of progressively responsible clerical experience, or an equivalent combination of training and experience. "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Preference will be given to candidates possessing the following:
Proficient using Microsoft Excel
Experience using ILS
City of Chicago’s Financial Management and Purchasing System (FMPS)
Public library experience
State*:
Illinois