CASY-MSCCN Jobs

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

MITRE’s National Security Sector is helping lead a dramatic shift in how the United States and partner nations solve problems for a safer world. MITRE brings positive and enduring impact by solving critical national security challenges; creating social benefit and economic opportunity; and building a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defense industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS).

MITRE | Australia supports the Commonwealth by delivering on MITRE’s core competencies including, but not limited to:

• systems engineering and integration;

• artificial intelligence and machine learning;

• cybersecurity, electronic warfare, and information warfare;

• and other cross-domain, leap-ahead technologies.

Job Description:

• Work closely with, and support, a fast-paced and growing team

• Apply strong self-organization and management skills and demonstrate proactive initiative and follow-through on a broad range of administrative actions.

• Provide support to staff in developing project deliverables, meeting materials, presentations and informational papers; publish final documents according to MITRE standards and procedures.

• Prioritizing and maintaining all calendar activities for the Senior Leadership in MS Outlook.

• Organize meetings and events, to include planning, invitations, protocol for VIP visitors and coordinate services for events (AV, catering, security, etc.).

• Ability to anticipate the needs of VIPs, provide exceptional customer service, and maintain a calm and professional demeanor in a high-pressure environment.

• Interact effectively with customers to acquire building badges, computer accounts and access for MITRE staff.

• Assist with project fiscal management and data entry for business development tools such as Salesforce.

• Work collaboratively with other MITRE administrative team members located outside Australia.

• Coordinate and attend management meetings as required

• Develop and maintain SharePoint Online and MS Teams sites

• Prepare communications, such as memos, emails, and other correspondence.

• Collaborate with HR representatives and leadership team to manage the hiring process from interview scheduling to onboarding activities.

• Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products.

• Track major MITRE Australia milestones and deadlines as required.

• Maintain cognizance of location of staff; respond to phone calls about schedules and whereabouts, coordinate communication with the team when there is critical or important need.

• Manage travel arrangements, to include general travel, security forms, coordination with the visiting location, and alternative arrangements when plans change.

• Generate reimbursement documents in a timely manner upon trip completion.

• Arrange for purchasing of office supplies and other necessities as required.

• Answer phones professionally and forward messages as appropriate.

• Handle, sort and prioritize incoming mail.

• Update and keep current correspondence logs and addresses/contact files; maintain current information on key personnel.

• Maintain electronic and other records and archives

• Maintain awareness of Corporate and Center-specific administrative, security, and personnel policies and procedures.

• Assess and improve processes in accordance with MITRE Australia Operations.

Basic Qualifications:

• High School Diploma, and 2 years of related experience and relevant work experience

• Excellent interpersonal and communications skills

• Demonstrated ability to successfully multi-task and prioritize effectively.

• Be a team player with the ability to work effectively under time and work constraints with minimal supervision and tactfully with all levels of management.

• Strong organizational and time management skills with demonstrated ability to effectively prioritize work under tight deadlines

• Knowledge and experience with the latest version of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and collaborative tools

• Experience with calendar management

• Experience with meeting and event planning

• Properly handle highly sensitive and privileged information and transactions

• Flexibility, adaptability, and ability to deal with ambiguous situations

• Excellent interpersonal skills and ability to support diverse backgrounds

• Demonstrates superior attention to detail.

• Self-motivated: willing to learn new things, manage multiple tasks, and problem solve, with ability to prioritize effectively; demonstrates initiative and follow through

• Excellent grammar, spelling, and punctuation skills

Preferred Qualifications:

• Certificate III or the Certificate IV in Business Administration

• Previous Experience in a technical oriented organization

• Possess strong MS Office skills (Word, Excel, PowerPoint, Outlook, OneNote) and SharePoint Online

• Previous experience supporting a large, dynamic, fast-paced team

• Ability to provide technical editing support to materials generated by staff

• Australian Negative Vetting Level 1 (NV1) clearance or the ability to obtain clearance.

  This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

Secret

Work Location Type:

Hybrid

MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) and Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .

MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE’s employment process, please email recruitinghelp@mitre.org .

Copyright © 2024, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only.

Benefits information may be found here (https://careers.mitre.org/us/en/benefits)