CASY-MSCCN Jobs

Executive Assistant

Temp 3 months

$32-50/hour

Cambridge, MA

Job Summary: We are looking for a responsive, proactive, and organized Executive Assistant to provide executive support a Senior Officer for a temporary period. This person will be a member of the Administration team and will play a pivotal role in providing executive support. This position requires a dynamic individual capable of anticipating and addressing the daily needs of the VP while advancing their agenda.

Principal Duties and Responsibilities:

• Manage calendar for VP including responding to a high volume of scheduling requests and changes, leveraging significant independent judgment to identify and resolve potential conflicts and connect dots, coordinate meeting arrangements, including venue reservations, AV/technology setup, catering, and guest reception.

• Facilitate briefing materials needed for the VIP daily.

• Arrange travel and prepare expense reports as needed.

• Manage administrative tasks with minimal supervision in a fast-paced environment with competing priorities. Anticipate and resolve a wide range of administrative issues.

• Communicate and liaise with internal and external stakeholders.

• Ability to remain calm and composed in high-pressure situations.

Scheduling and Briefings:

• Manage calendars, schedule appointments, calls, and complex meetings.

• Prepare materials and briefings based on the day's agenda.

• Coordinate with various constituents to collect necessary materials.

• Maintain accurate paper and electronic files.

• Assist with mail sorting and distribution.

Events and meetings:

• Assist in organizing events, including town halls and collaborative functions.

• Manage logistics for events involving the VP.

• Reserve space as needed for events and meetings.

• Arrange for catering.

• Setup rooms for hybrid meetings.

Travel and Expense/Finance:

• Arrange travel.

• Prepare expense reports and reconcile corporate card.

Basic Qualifications:

• Superior organizational and communication skills.

• Proficiency in MS Office applications and various file formats.

• Experience with Zoom, Slack, internet search engines, and digital platforms.

Additional Qualifications:

• Ability to understand technology and business needs.

• Excellent interpersonal, oral, and written communication skills.

• Strong analytical and problem-solving abilities.

• Capacity to manage multiple tasks under deadlines.

• Discretion in handling confidential information.

• Initiative, resourcefulness, and self-management skills.

• Capacity to influence others positively.

• Energetic, responsive, flexible, and independent work ethic.

• High sense of professionalism, resilience, and the ability to interact with various personalities with grace.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.