CASY-MSCCN Jobs

Planner/Scheduler & Administrator

Job ID

158781

Posted

13-Mar-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management

Location(s)

Cambridge - England - United Kingdom of Great Britain and Northern Ireland

Purpose:

This role will be part of the account based team and have support, training, access to the UK CBRE Integrated Laboratory Solutions group network.

We are seeking a Planner/Scheduler & Administrator – They will be responsible for Management of client Laboratory assets, PM’s and Breakdowns to ensure all works are scheduled and associated administration tasks fulfilled.

Key responsibilities:

Planning & scheduling:

• Contact vendors to schedule monthly Preventative maintenance, for all three client sites

• Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times

• Manage the help desk and inbox regularly, to ensure all queries are handled and responded to

• Escalate issues appropriately and in a timely manner, to the senior Planner Scheduler

• Assist with client TMS system issues to help clear backlog – eg chase service reports, close down duplicate WO’s, amend PM schedules etc

• Assist with clearing and receipting Invoices and monthly billing spreadsheet

• Communicate with vendors and address any issues

• Obtain quotes from Vendors for any corrective works required

• Book on engineers using the clients visitor system

• Raise Purchase Orders, and Work orders using the CBRE purchasing system

• Liaise with logistics, couriers and external vendors to send away hand held meters for Calibration

• Manage the update of clients TMS system with regards to new and retired assets

• Upload service reports to clients TMS system when work has been completed, close out Work Orders and receipt goods for invoicing

Health and Safety & Lab Management

• To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions.

• Undertake the Lead on implementing New H&S policies and procedures

• Be an integral part of initiating, implementing and continual improvement of Lab operations and H&S, Policies and process’s

• Ensure the H&S Policy for CBRE engineers is adhered to, obtaining RAMS

Personal Experience:

• Excellent proven experience working within a similar role, with administration skills.

• Good PC skills

• Experience of working in data input or data analysis

• Experience using CMMS Systems

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)