CASY-MSCCN Jobs

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2187544

rrUniversity of Idaho

rrExecutive Assistant I

rrLocation: Boise

rrDivision/College: College of Agricultural & Life Sciences

rrEmployee Category: Classified

rrPay Range: \$25.86 per hour or higher depending on education and experience

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThis position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

• Maintain calendars, databases, confidential records and systems
• Provide administrative and logistical support
• Coordinate office operations and administrative functions; may monitor staff work activities
• May provide support for financial and/or personnel processes

Project and initiative support:

• Distribute agendas, take notes, compile and distribute material, document task assignments
• Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
• Support the strategic planning process

Information gathering and reporting:

• Review and screen incoming/outgoing correspondence and phone calls, referring as needed
• Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
• Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - Three years providing administrative or business operations support - Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials - Using computer software and applications for word processing, developing spreadsheets, email and internet research

rrPreferred Qualifications:

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• Associates or Bachelors degree
• One year of providing financial processing support within an electronic finance system.
• Using spreadsheet software to compile, summarize, analyze, and report on financial data.
• Interpreting and applying financial stewardship policies, procedures, rules, and regulations.
• Experience as an executive assistant or similar role.
• Experience in project management, including prioritizing and managing a variety of ongoing projects while adhering to deadlines, maintaining high degree of accuracy, and attention to detail.
• Experience gathering and compiling data for reports.
• Experience using Excel, Banner, and Argos to enter, retrieve, and edit financial data and to develop financial reports.
• Experience with financial record-keeping methods.
• Demonstrated ability to solve problems by working independently; takes initiative and sets or follows priorities.
• Experience maintaining strict confidentiality and managing highly sensitive documents and information.
• Experience working in h gher education.
• Familiarity with land-grant institutions and the Extension system.
• Ability to communicate effectively with a variety of individuals both verbally and in writing.
• Demonstrated ability to work professionally with people from a variety of backgrounds and with various relationships with the university, including faculty, staff, students, and stakeholders.

rrPhysical Requirements & Working Conditions:

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• Ability to carry, lift or otherwise move materials up to 20 lbs

Ability to carry, lift or otherwise move materials up to 20 lbs

r

rRequired Licensures, Certifications or other

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rPosting Number: SP004368P

rrPosting Date: 03/29/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rApplications received by April 22, 2024 will receive first consideration.

IMPORTANT: To be considered, your \"Letter of Qualification\" must address EACH of the minimum qualifications, including pertinent education a