CASY-MSCCN Jobs

Job/Position Description* This is a hybrid position, and the employee must be able to come into the office at least two days a week.*The Staff Services Officer I reports to the HHSC and#150; Chief Information Officer (CIO) Office Manager. Responsibilities include support and assistance to the CIO Leadership Team, to include the Chief Information Officer, CIO Office Manager, Public Health Portfolio Project Manager and Deputy CIOand#146;s. Oversees high-level administrative operations for HHSC IT, an organization of approximately 1,500 staff. This position performs routine administrative support and/or technical program assistance work and will work closely with Staff Services Officer IV.Duties include maintaining various calendars, preparing, editing, and distributing correspondence, reports, studies, forms, and documents; develops, coordinates, and maintains record keeping and filing systems; responds to inquiries and interprets rules, regulations, policies, and procedures; assists in the development of administrative. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.Coordinates complex meetings with up to 30 attendees ranging from Deputy Executive Commissioners and various DSHS staff. Coordinates conference rooms and travel arrangements. Establishes meeting agendas, scribes meeting notes (documenting meeting decisions to produce Open Records) and tracks numerous action items.Coordinates projects, major assignments, and requests, from DSHS and CIO office. Makes recommendations on how to approach assignments. Follow up with team members to ensure closure on action items. Prepares, reviews, edits, and tracks high quality written documents, including project updates, summaries, memoranda, issue papers, status updates, presentations, agendas, and special reports submitted. Ensures all tasks/projects assigned are dealt with in a timely manner, meeting all deadlines, and obtaining all approvals as needed.On an ongoing basis, reports on program area and system-wide project issues, and formulates strategies to resolve issues; develops, monitors and reports project milestones; assesses project risks and develops plans for risk mitigation; analyzes various budgets. Develops and maintains monthly reports including updates for DSHS and all HHS agencies on high visibility information technology projects. Interprets policy and procedures for developing IT policies.Provides general staff services functions such as:- Assist with managing CIO calendar, to include updating meeting invitations, maintaining meeting distribution list current, coordinates with DSHS and DSHS program areas regarding ad-hoc meeting requests, and/or other IT related questions and requests- Coordinates procurements/purchase requests - determines staff needs, researches available solutions, provides expert advice to management on best procurement method, prepares paperwork for procurements,- Budget tracking - recommending expenditures, analyzing monthly budget reports, reporting on trends, giving expert advice to management on how to resolve issues, for CIO office budget of approximately $2M annually), and- Coordinates miscellaneous staff requests for tasks to involving the Public Health Portfolio Project Manager, gives expert advice to management on how to streamline signature and approvals routing based on current https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=599693 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.