Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in AUSTIN, Texas
Track program expenditures, manage program budgets, and facilitate financial requests. Process program-related payments to various vendors, faculty/departments, and students, utilizing UT DEFINE, Workday, Point Plus and FRMS software. Locate, investigate, research, and resolve challenges as they arise that pertain to accounting-related matters. Administer, track and reconcile pro-card and travel cards. Update, modify, and record accounting entries into Excel program budgets as needed. Report on program financial activity each month by reconciling transactions against budgeted program line items.Process payments to individuals, campus departments and external (domestic and international) entities using UT DEFINE and related systems. Create purchase orders and PO change orders when needed. Promptly resolve financial issues as they arise from vendors, central accounting office, students, faculty, and other departments as needed. Serve as the back-up contact to the Presidents Award for Global Learning Senior Program Coordinator to faculty, program participants, providers, vendors, and campus departments on financial-related matters. Communicate financial-related issues and updates to team leadership and Texas Global accounting team on a regular basis.Assist in all aspects of the planning and execution of small and large-scale events for students, faculty and staff. Manage on-site logistics, including room reservations, equipment set-up, food orders, etc.Provide administrative support for travel coordination; survey administration and data collection; marketing and outreach; and general correspondence.Participate in Education Abroad staff meetings, special projects, and committees, including office-wide strategic planning and policy development.