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Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

WORK DIRECTION:

Faculty Administration Program Coordinator

• Society Program

• Serves as the coordinator for the Society program.

• Serves as liaison between the Society director and the Office of Medical Education and Student Affairs (OMESA).

• Ensures all School of Medicine (SOM) and OMESA Policies & Procedures pertaining to Society program are being met.

• Creates, coordinates and maintains schedules for the Society programs.

• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Society program documentation to support program initiatives.

• Reserves rooms in 25Live and new system.

• Faculty Peer Review

• Serves as the coordinator for the Faculty Peer Review program.

• Serves as liaison between the Faculty Peer Review program directors and the Office of Medical Education and Student Affairs (OMESA).

• Ensures all SOM and OMESA Policies & Procedures pertaining to Faculty Peer Review program are being met.

• Creates, coordinates and maintains schedules for the Faculty Peer Review programs.

• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Faculty Peer Review documentation to support program initiatives.

Curriculum Program Coordinator

• Capstone

• Serves as the coordinator for the Capstone course and liaison between the Capstone directors and the Office of Medical Education and Student Affairs (OMESA).

• Ensures all SOM and OMESA Policies & Procedures pertaining to Capstone are being met.

• Coordinates with Capstone directors to maintain Capstone syllabus.

• Updates Capstone course description(s) for each of the assigned rotations including contact information, course activities, and thread requirements.

• Configures and distributes evaluations in OASIS for Capstone curriculum.

• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Capstone curriculum documentation to support curriculum initiatives.

• Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.

• Keeps track of student attendance, tardiness, and professionalism problems in conjunction with the Capstone directors using SEATS tool.

• Tracks student progress on course requirements, activities, and assessments in partnership with Capstone Director.

• Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Capstone Directors

• Interprofessional Education (IPE) and Diversity, Equity, Inclusion, and Racial Advocacy (DEIRA)

• Serves as the liaison between the DEIRA and IPE thread directors and the Office of Medical Education and Student Affairs (OMESA).

• Ensures all SOM and OMESA Policies & Procedures pertaining to the DEIRA and IPE thread curriculum are being met.

• Maintains the DEIRA and IPE thread syllabi.

• Updates DEIRA and IPE thread descriptions for each of the assigned rotations including contact information, course activities, and thread requirements.

• Configures and distributes evaluations in OASIS for the threads.

• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain DEIRA and IPE thread curriculum documentation to support curriculum initiatives.

• Tracks student professionalism problems in conjunction with the DEIRA and IPE thread directors.

Educational Development Subcommittee Staff Member

• Committee support for the Education Development subcommittee of the Executive Curriculum Committee.

• Coordinate logistics and documentation of the Educational Development subcommittee activities.

• Will be a non-voting member of the Educational Development subcommittee.

As a member of the medical education team, under the Office of Medical Education and Student Affairs (OMESA), this position will assist in coordinating and working in events such as: White Coat Ceremony, orientation, Medical Education Day, Research Day, Match Day, graduation, other events as necessary.

RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.

• Conducts research and gathers information to develop various publications.

• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.

• Assists in developing and coordinating program-related conferences, conventions, or meetings.

• Monitors expenditures and may participate in the budget planning process and prepare financial reports.

• May assist in identifying funding resources and developing fund-raising strategies and initiatives.

• Prepares operational and statistical reports.

• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.

• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.

• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Proven ability to work effectively in teams.

• Proven ability to exercise excellent judgment and outstanding problem-solving skills.

• Excellent interpersonal and communication skills.

• Exemplary ability for collecting, synthesizing, displaying, recording, and effectively communicating quantitative and qualitative data.

• Outstanding organizational management and multi-tasking skills.

• Proven ability to pay strong attention to detail and meet deadlines.

• Proven ability to garner widespread participation among faculty, staff, and students in processes.

• Experience with online examination software systems.

• Expertise in use of common computer applications such as Microsoft Access and Microsoft Excel, and proficiency in additional databases and technology.

• Experience in medical education.

• Experience/proficiency in databases and technology.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department.This role requires residency in the state of GA.Emory reserves the right to change remote workstatus with notice toemployee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 127285

Job Type Regular Full-Time

Division School Of Medicine

Department SOM: OMESA: UME

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor