CASY-MSCCN Jobs

NY HELP No

Agency State Comptroller, Office of the

Title Administrative Specialist 2, Item# 06864

Occupational Category Administrative or General Management

Salary Grade 23

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $84246 to $105255 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the State Comptroller

110 State Street

City Albany

State NY

Zip Code 12236

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 52.6 of the Civil Service Law. Transfer: For 52.6 transfer to an Administrative Specialist 2, salary grade (SG)-23, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-21 or above.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov) Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Duties Description Manage Agency Business Continuity and Disaster Recovery PlanningSupport the agency’s business continuity initiatives, including:• Plan for emergency outages (IT, location, staff) that may affect critical business functions.• Ensure critical systems have complete plans in place for business continuity and disaster recovery and that these plans are stored in the agency's business continuity software tool. • Serve as the key representative on all agency-wide initiatives related to business continuity and disaster recovery.• Liaise with the Chief Information Office (CIO) on all joint areas of interest regarding the functions of emergency preparedness, business continuity and disaster recovery. • Oversee CIO’s disaster recovery plan and ensure regular testing and improvements, as needed.• Create and maintain a records management program for the agency’s staging kits, including protection, retrieval and distribution of materials as needed.• Educate all OSC staff to ensure they understand business continuity and disaster recovery roles.Oversee the agency’s business continuity plans (BCPs) and recovery strategies including:• Develop a work plan with all division management and their Business Continuity Liaisons (BCLs) to provide clear BCP goals.• Work with all divisions to ensure that their needs are addressed and that the plan is fully understood, including hosting educational sessions as needed.• Perform cost-benefit analysis as needed to help management make decisions regarding competing priorities.• Analyze BCPs to ensure they align with agency priorities.• Use the agency’s software tool for BCP processing, metrics and compliance, for efficient and accurate emergency planning.• Direct the yearly testing of BCPs, to review BCP accuracy, reporting results and recommendations along with improvement needs, to agency management and Internal Controls, for risk evaluation.Work closely with the agency’s 100+ BCLs across all divisions, which includes:• Oversee the BCLs BCP work and make suggestions for improvement, as needed.• Using various techniques such as interviews, conferences, questionnaires and observations, to help BCLs to create, maintain and mature their division's BCPs.• Provide technical assistance to BCLs in implementing BCP processing in the agency’s business continuity software tool.• Provide one-on-one and group training as needed to ensure BCLs have the knowledge and skills needed to perform their tasks.Manage OSC’s Business Continuity Software • Train in all levels of business continuity to obtain expert knowledge in the agency's business continuity requirements and software needs.• Train/maintain new and existing OSC users, providing technical guidance and direction for OSC users, including documenting manuals, and presenting new functionality to OSC users.• Create, update and manage agency-wide content, coordinating with OSC management and partner divisions.• Coordinate business continuity software vendor needs.• Facilitate any upgrades/updates to the software, including analyzing updates and planning and managing agency-wide projects for any major changes.• Analyze agency needs and procure new business continuity software, as needed. • Plan and manage agency-wide projects to implement any new software.Emergency Preparedness Unit General Activities • Coordinate closely with the agency’s emergency management function and serve as backup for this function, including onsite emergency planning and management, and agency-wide emergency communications. Maintain the ability to perform these tasks both in the office and from home.• Keep informed of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation. Stay up to date on industry standards related to these functions.• Create educational content for the Intranet, OSCtv, OSC Insider and other agency communication methods regarding emergency preparedness, business continuity and disaster recovery and work with bureau management and Web Unit to distribute this material.• Available after hours on an as-needed basis to address emergency issues.

Additional Comments Desired Competencies:• Strong facilitation, communication (written and verbal), analytical and organizational skills• Project management experience• Detail oriented approach• Highly independent and self-motivated• Demonstrated ability to foster effective working relationships and partnerships• Demonstrated ability to work with employees at all levels and differing types of work, exercising professionalism, tact, diplomacy and confidentiality in all situations• Knowledge of principles of emergency preparedness, business continuity and disaster recovery a plus• Experience with system development and management, database management, data analytics, or similar is a plusTelecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if any employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924. Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Rost

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address OSCHELPS@osc.ny.gov

Address

Street Office of the State Comptroller, Office of Human Resources

110 State street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than May 29, 2024. Documents must be sent as unlocked and accessible attachments. Reference Item #06864-JER in the subject line of your email and on your cover letter for proper routing.If you have questions about this vacancy, please contact this Division representative:Division contact: Leah Boggs, lboggs@osc.ny.govWhen responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.