Job Information

Marine Biological Laboratory Facilities Manager in Woods Hole, Massachusetts

MAJOR DUTIES: Plans, organizes, maintains, & manages the operations & reliability of campus facilities & general infrastructure systems. Establishes & monitors preventative maintenance processes & programs & facility inspection processes for maintenance work based on best practices, standards & codes. Coordinates efforts with other members of the F&S management staff to optimize resources, maximize efficiencies, & support campus needs. Leads & directs team of trades & support personnel. Works with trades? personnel to troubleshoot equipment or systems problems were needed. Works with the Asst Director to hire, evaluate, train, discipline & recommend dismissal of staff as necessary. Oversees & coordinates the department?s automated work order system for facilities management, the Computer Maintenance Management System (CMMS). Develops & modifies preventative maintenance program, including updating preventative maintenance routines based on Manufacturer?s maintenance schedules using facility asset inventory & bar/QR ? coding applications to integrate with the CMMS system. Reviews daily work orders via the Computer Maintenance Management System (CMMS) program & plans, schedules & assigns work orders to employees. Participates in the development & implementation of training for POM trades staff to develop new technical skills necessary to maintain & operate campus facilities. Inspects facilities for needed maintenance work or views work orders, complaints & other requests for services received from customers. Leads & inspects preventative maintenance work efforts & other work requests in terms of progress & completion & to ensure compliance of the unit?s activities to pertinent codes, regulations & guidelines. Inspects worked performed by service work contractors for boiler, HVAC, plumbing, electrical, elevator & other service contacts. Coordinates the acquisition of supplies & materials to complete maintenance work activities via shop stock, warehouse, storeroom &/or local suppliers. Develops, recommends, & administers policies, procedures, & processes in support of building maintenance operations; implements & monitors compliance with approved policies, procedures, & processes; reviews & updates written maintenance SOPs, instructions & manuals. Supports the Asst Director in administering procurement & fiscal management activities associated with building maintenance activities, which may include preparing RFIs, RFPs, etc. for maintenance related work to acquire trades & professional assistance. Monitors spending on projects & cost accounting basis; recommends & implements corrective spending plans. Ensures compliance with procurement policies; &/or, performing other related activities. Administers contracts, obtaining price quotes & bids as needed. Participates in the development & administration of the building maintenance operating budget; coordinates the allocation of resources following budget approval. Participates in department capital budgeting & planning processes in relation to building maintenance capital renewal projects, deferred maintenance & program enhancements. Monitors the safety & accessibility of the campus & its facilities & develops work requests to performs quantitative & qualitative analyses & summarizes findings in applicable reports or other Participates in/on a variety of meetings, committees, task forces, &/or other related groups as appropriate. Oversees staff on-call program making sure off-hour call coverage is in place & effective. May need to respond to off-hour campus emergencies on infrequent basis. Perform other related duties as assigned. EDUCATION/EXPERIENCE: Bachelor's Degree in engineering, construction management, facilities management, or a related building maintenance or construction field is required. Direct HVAC experience required. 3 years progressively responsible, professional engineering or maintenance experience, experience supervising or leading the work of other