Job Information

MATRIX Contract Recruiting Coordinator in Wakefield, New York

Contract Recruiting Coordinator

  • Location: Wakefield, 75039

  • Job Type: Contract

Posted 2 days ago

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  • Function: Human Resources

  • Job Ref: 220584

    Job Title: Contract Recruiting CoordinatorSummary: We are looking for a top-notch contract Recruiting Coordinator who thrives in a fast-paced environment and enjoys working with a supporting a high-energy team. Under the general direction of the Manager, Recruiting Coordination, the Recruiting Coordinator is responsible for managing candidate onboarding, interview scheduling and special projects.


  • Arranges phone and in-person interviews between candidates and hiring managers and their teams.

  • Provides resolution to scheduling conflicts and ensures candidates have a smooth, efficient experience.

  • Enters background checks into our third-party, web-based system, following up on any background check issues that arise.

  • Creates and routes requisitions and offer letters for approval in SmartRecruiters, Epsilon's applicant tracking system.

  • Extends offer letters to candidates once approvals are obtained.

  • Stays apprised of status of all candidates throughout the hiring process, from offer acceptance to start and communicating regularly to Recruiters.

  • Coordinates candidate travel and handles expensing, invoicing follow-up and purchase order creation, as needed.

  • Composes correspondence and answers questions from candidates, recruiters and the hiring team, directing them to other resources, when appropriate.

  • Recommends improvements to current best practices, processes and tools, where applicable.

  • Manages own work to ensure accuracy, quality, and efficiency, which may require securing help from teammates and other members of the HR team.

  • Performs additional tasks, projects and responsibilities as assigned.

    Knowledge, Skills and Abilities:

  • Ability to communicate clearly and effectively with all levels of employees and candidates both verbally and in writing.

  • Strong attention to detail and ability to maintain focus in fast-paced environment.

  • Strong work ethic and problem-solving ability.

  • Ability to anticipate future needs and project a sense of urgency and commitment to excellent customer service.

  • Ability to work independently with minimal supervision and be team oriented.

  • Ability to handle confidential recruitment and personnel documents.

  • Must have high energy, enthusiasm and a positive attitude.

  • Aptitude for learning new online technology/systems a must.

  • Ability to organize, prioritize work and multi-task.


  • 3+ years’ experience in a Recruiting, HR Coordinator or Customer Service role is desired.

  • Proficiency in MS Office products: Word, Excel, PowerPoint.

  • Experience with HRIS systems is preferred, but not required.

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Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals. Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at . To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.