Williams Adley Proposal and Marketing Assistant in United States
For more than 30 years, Williams Adley has provided expert accounting, auditing and consulting services to a growing number of federal and state, and local government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.
General Position Description:
The Proposal and Marketing Assistant is responsible for providing administrative support to the Proposal and Business Development Lead, and management team if requested. This role is responsible for the firm’s marketing, branding, and advertising efforts, events, and outreach initiatives, under the guidance and general supervision of the Proposal and Business Development Lead. In addition, this role will provide administrative support to a diverse portfolio that encompasses the proposal lifecycle, including capture, bid, proposal management, and submission, follow-on requirements from federal clients, and award or loss/debrief. This role will work closely with the Proposal and Business Development Lead and all levels of management across the organization, as well as vendors. The following are representative, but not all-inclusive, of the knowledge, skills, and abilities required to perform in this role.
Essential Duties and Responsibilities:
Conducts final review of proposals to include to address all compliance, deficiencies, gaps, spelling, grammar, formatting, consistency, and general word processing edits.
Assists the Proposal and Business Development Lead throughout the proposal process to include: corresponding with agencies, development of content, creating and maintaining compliance matrix, proofreading, and production and submission per solicitation specifications.
Uses SharePoint and MS Office Suite (Word, Excel, and PowerPoint) to create, format, document, and maintain capability statements, bid/no-bid log, proposal tracking log, compliance matrices, resumes, past performances, and proposal documents.
Assists as needed to coordinate electronic submission of the proposal package, per solicitation instructions, and prints and binds hard copy proposals, if required.
Executes marketing and communication initiatives to include an update of website and intranet content, developing ideas, and creating event ads and social media content and strategies.
Manages internal and external web content including the Company Website and Social Media platforms.
Ensures brand uniformity through creating and maintaining branding material for New Employee Packets, Company Information Recruitment Packets, and internal employee events while coordinating the designs, marketing, branding, and advertising for events to include ideas based on theme, creative design for ads and social media postings.
Creates develops, and maintains Social Media Content and the Social Media Content Plan.
Track, monitor, and execute existing Marketing plans.
Coordinates the development of department marketing material.
Business Development (BD)
Conducts daily search of online platforms for potential contract opportunities.
Assists with the coordination for practice and industry events which includes two (2) national conferences that require travel, two (2) local conferences, and a minimum of one (1) local community service day annually.
Assists in maintaining the BD shared documents repository including target agencies, core service offerings, agency forecasts, identified opportunities, and other data gathered.
Prepares for and attends BD meetings and captures/initiates key action items.
Uses GovTribe account for capture, BD, and proposal research.
Pulls procurement forecasts for federal agencies.
Develops and conducts training for staff on GovTribe, whitepapers, capability statements, blogs, use of social media.
Bachelor’s Degree in English, Journalism, Marketing, Business Communication, or related field preferred
APMP or Marketing Certification desired
Passionate about and highly skilled at writing, proofreading, and communication
Experience with creating content for social media or other publications preferred
Independent worker with strong organizational and multi-tasking skills required
Familiarity with Facebook, Twitter, LinkedIn, and Instagram for Business Pages
Graphics and branding experience preferred
Advanced knowledge of Microsoft Office Suite and word processing required
Must be able and willing to work long hours (possible weekends) with limited notice to complete proposals on deadlines
Desktop Publishing (adobe illustrator) skills are a plus
Ability to learn technical systems quickly and efficiently
Experience responding to federal procurements preferred
Must be able to multi-task and work well under tight deadlines
Knowledge of Canva and Squarespace, a plus
Excellent attention to detail, a pragmatic approach, and a spark of creativity.
Ability to interact with all levels of personnel
Skilled at using Microsoft Excel, Word, PowerPoint, and Adobe
Experience with SharePoint, Office 365, and Microsoft Teams is a plus
Virtual office setting that requires extensive computer usage, time management, and professional communication.
Benefits and Perks:
Workplace Flexibility. Williams Adley knows that work doesn't have to be completed in the office to be done well, so we honor an anytime, anywhere work schedule.
Tuition Reimbursement and Professional Development. Dreaming of your Masters? Williams Adley offers tuition reimbursement for anyone who is pursing advanced education or certifications.
Community Involvement. We give back our time, talent, and treasures by assisting in programs across the DC area to organizations our employees care about.
FLSA Class: Exempt
Status: Full Time - Regular - Remote
Work Week: Monday – Friday, 8 hours a day, some evening and weekend hours may be required in order to fulfill deliverables.
Reports To: Business Development Lead
Authorization: US Citizenship or Permanent Residency Required
Clearance: Not Required
Consideration: Only candidates that meet the minimum position requirements will be considered and/or contacted to complete next steps.
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