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Teva Pharmaceuticals Executive Assistant in Sydney, Australia

Executive Assistant

Date: Sep 1, 2020

Location: Sydney, AU, 2113

Company: Teva Pharmaceuticals

Company Info

Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide. Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas. We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation. This is how we improve health and enable people to live better, healthier lives. Join us on our journey of growth!

Position Summary

  • Provide administrative support to GM.

  • Provide support for commercial management team.

  • Co-ordination and logistics management of employee meetings, internal & external.

  • Facilities management

Specific Responsibilities

Provide administrative support to General Manager

  • Meeting management & logistics, preparation of general correspondence.

  • Act as point of contact for GM office, with local, regional and global contacts.

  • Co-ordinate travel arrangements as required. Event co-ordination & management

  • Liaise with external vendors and contractors to ensure event co-ordination and logistics are executed in a timely manner.

  • Member of NSC Committee: serve as point of contact between Teva & event Management Company & provide administrative support to Committee.

  • Co-ordinate internal meetings:

  • Monthly management meetings: calendar invites, assist to develop agenda & co-ordinate collation of slides.

  • Employee Town Halls: calendar invites, collate presentation with input from management team, co-ordinate AV, minute any follow up actions and distribute accordingly.

  • Co-ordinate staff Christmas party. Facilities management

  • Maintain working knowledge of office facilities & support mechanisms, so as support can be provided where required.

  • Ad hoc duties as required

Support commercial management team

  • Provide administrative & event management assistance to Marketing, Sales & Portfolio.

Qualifications, Skills & Experience

  • 5+ year’s administration experience, at a senior level, in a multi-national organisation

  • Project/Event co-ordination & management experience

  • MS Office – intermediate level

  • High attention to detail & ability to multi-task & prioritise tasks.

  • Professional discretion

  • Advanced written & verbal communication skills

  • Tech savvy, comfortable with online interfaces & ability to quickly learn & adapt to new technologies

Function

Administration

Sub Function

Administrative Services

Reports To

General Manager ANZ

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.

EOE including disability/veteran

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