Job Information
Advanced Technology International Senior Events Administrator in Summerville, South Carolina
Senior Events Administrator
Vacancy No VN441
Employee Type Full-time
Location City Summerville
Education Level Bachelor's Degree
Experience Level 2 years
Job Details
ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the nation, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.
Position Description:
ATI is seeking an energetic Senior Events Administrator to enhance our ability to plan and execute high-quality events in support of our programs. The Senior Events Administrator will support the Event Planner to handle events from start to finish, collaborating closely with in-house program teams and external vendors as well as TechConnect event support. Our ideal candidate holds a bachelor’s degree in hospitality management, has successfully worked on events with 500+ attendees, has experience with planning and execution of tradeshows and has a great deal of self-sufficiency in accomplishing their duties. Our goal is to more efficiently manage the significant increase in the number of program events, improve the offering at these events, and share best practices across our programs.
Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.
Hybrid schedule - highly qualified applicants may be considered for fully remote
Essential Functions:
Assist the Event Planner in all aspects of the event planning process, to include: Request for Proposals, Banquet Event Orders, budget development, and communication with the venues.
Oversee Event Management System used at events, to include: event registration, exhibitor management, client support, exhibit module, event related eblast messaging, and incoming requests from TechConnect staff.
Oversee event billing and collection for all TechConnect Events.
Exhibit services management to include Expo floor, exhibitor management, onsite point of contact, floorplans, and event signage.
Handle event detailing that will include food and beverage, audio/visual, room layouts and all other vendors.
Assist with the contracting process of hotel/venue agreements, room blocks and vendors.
Collaborate with several departments within the company as well as venue representatives.
Handle the Onsite Event Management of TechConnect shows to include logistics, registration oversight and vendor management.
Support event tool use and training, specifically: Cvent, eShow, Zoom, Webex, Teams and others as needed.
Additional Responsibilities:
Performs other duties as assigned.
Qualifications:
Bachelor’s Degree and four or more years of proven and directly related experience in events management.
A degree in Hospitality Management, Marketing or related field preferred.
Proven track record of identifying and maximizing event opportunities.
Able and willing to travel to an estimated 10 events per year or 25% travel.
Must be a self-starter who requires little to no supervision to meet corporate goals.
Excellent time management and communication skills required.
Ability to work independently.
Capable of working with internal and external teams and partners.
Experience coordinating large-scale events (500+ attendees, exhibitions, convention centers)
Familiarity with event registration software to include eShow and Cvent is desirable but not essential.
Ability to work under strict deadlines.
This position will need the ability to access US only data systems – US Citizenship is required.
This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
Physical Efforts:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.
Ability to use phone and computer systems, copier, fax, and other office equipment.
Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.
Work Environment
This position is a hybrid located in an air-conditioned, environmentally controlled atmosphere, and occasionally attend meetings in technology company environments.
Noise level in the work environment is usually moderate.
ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and all other protected classes.
Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.
If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.
Benefits ATI has been named "Best Places to Work in SC" for 2017, 2018, 2019, 2020, 2021, 2022 & 2023.
This is a full-time opportunity with benefits
ATI provides Medical, Dental and Vision Plan options
Flexible Spending Accounts, including health and dependent care accounts
403B Retirement Savings plan with a very competitive company contribution
Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
Life Insurance paid by ATI
Paid Parental Leave
Short-Term & Long-Term Disability Coverage paid by ATI
Employee Assistance Program
Tuition Reimbursement Program
Flexible work schedules
ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.