Job Information

Stellar Headquarters Administrative Assistant in Stevens Point, Wisconsin

Stellar is seeking a full-time Administrative Assistant to provide administrative support for several operations leaders. You will be responsible for effectively interacting with a diverse group of clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

  • Provide administrative support

  • Maintain schedules and calendars

  • Respond to incoming telephone calls, emails, MS Teams calls, etc.

  • Coordinate meeting and conference details

  • Set up project meetings, coordinate with vendors, clients, and internal

  • Take meeting minutes, combine minutes from project team

  • Manage travel and expense reporting

  • Obtain office supplies

  • Order tracking: parts check-in and returns

  • Sort and distribute mail

  • Assist in preparation of documents and reports

  • Complete new hire paperwork

  • Assist in writing contracts and purchase orders

  • Assist in client invoicing, vendor invoicing, tracking of invoices

  • Maintain project information until closeout

  • Create and assist with presentations, proposals, and bids

  • Assist in uploading drawings and set up of submittal reviews

  • Other duties as assigned

  • High school diploma

  • Minimum 3 years administrative experience, preferably in construction industry

  • Proficient with Microsoft Office products and Microsoft Outlook; JDEdwards, Procore, and Visio experience a plus.

About Stellar: Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.

ID: 2021-1215

External Company Name: Stellar Group

External Company URL: