Job Information

University of Washington COUNSELING SERVICES COORDINATOR in Seattle, Washington

Req #: 193526


Posting Date: 07/21/2021

Closing Info: Open Until Filled

Salary: Salary is commensurate with education and experience

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. With more than 3,000 students across 14 degree programs, 60,000 alumni contributing to companies’ and economies’ successes around the world, and based in one of America’s fastest growing and most vibrant cities, UW Foster provides an amazing opportunity for career success. Joining 28 professionals working across alumni engagement, development and marketing & communications, you will be part of a dynamic team adding momentum to a business school already on the move to becoming better together, better tomorrow. The Counseling Services Coordinator position is designed to manage student affairs, advising, recruiting and administrative duties for the two master of accounting programs at the University of Washington—Master of Science in Taxation (MST), and Master of Professional Accounting (MPAcc). The position requires independent decision making and strategic, forward-thinking approaches to maintaining and improving all non-academic aspects of the programs. The Counseling Services Coordinator should be prepared to work with and find new ways to streamline old processes, improve the student experience, and help to promote the program. They will be required to make independent decisions in advising and counseling prospective students and keep informed of resources both on and off campus to assist prospective student sin their academic, professional and personals endeavors. As a member of the Graduate Accounting Programs Office, you would work together with us as we continue to build and sustain an inclusive, equitable and diverse work environment; and to develop experiences for our students where diversity is celebrated and valued. RESPONSIBILITIES: Academic Advising and Recruitment • Work closely with the Director on post-admit processing and preparation for orientation to provide a smooth transition from applicant to student. • Counsel students experiencing academic and personal problems and make referrals to appropriate campus resources when necessary. • Maintain and update and oversee student records and data, including documentation of students’ interactions, in relevant institutional systems (SDB, MyGrad, Radius, etc) accurately and in a timely manner • Serve as a liaison to MPAcc/MST faculty regarding academic planning, schedules, events, textbooks, and classroom support. • Conduct on-boarding 1/1 meetings with all students and setup periodic advising and student success check-ins. • Clear students for graduation. • Meet with prospective students, in person and/or via email, to introduce them to the programs and give them an understanding of the admissions requirements. • Assist with the development of promotional materials used for attracting more applicants to the programs. • Research and gather data from various sources that can be used for promotional materials. • Communicate with other universities and departments within universities, such as Beta Alpha Psi and career and advising centers, to make them aware of our programs. Students Affairs • Assist with planning and execution of the graduation ceremony for both MPAcc and MST. • Work with Academic Directors to produce new student orientations. • Manage social and academic events • Work with the Career Center to help with employment recruiting and placement. • Oversee and contribute MPAcc/MST social media accounts as assigned by Director. • Manage MPAcc/MST quarterly class schedule and produce calendar for current students. • Process and monitor student course enrollments, tuition charges and scholarship allocations. • Develop and manage students’ surveys for program assessment and reporting purposes. Administration • Make purchases and managing expense reports following University policies and procedures. • Collect data for statistical purposes such as AACSB accreditation. • Take minutes at advisory board and faculty meetings. • Assist Directors with processing admissions applications. Lead Responsibilities: Admissions, Events, Scholarships, Registration, Advising MINIMUM REQUIREMENTS: Bachelor's Degree in business, social sciences, education or related field and three years working with students and/or alumni in a recruiting, admission, marketing or administrative environment. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED EXPERIENCE • Familiarity with CRM programs. • Some understanding of the field of accounting. • Event coordination/planning experience. • Knowledge of University of Washington policies, procedures, internal systems and software applications. • Familiarity with working with a diverse student population. • Experience working within a complex organizational structure and managing relationships across multiple departments and levels within an organization. • Understanding of data and statistical analyses. • Excellent attention to detail. • Strong customer service skills. • Experience with budgets/expense reports. Working Conditions: This position will be sharing an office with their direct supervisor, the Director of Student Services for MPAcc/MST. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.