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BlackRock Administrative Assistant - ETF team | BlackRock in San Francisco, California

Administrative Assistant - ETF team | BlackRock

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Administrative Assistant – ETF team

San Francisco, US

Business Operations

About BlackRock

BlackRock’s business is investing on behalf of our clients, from large institutions to parents and grandparents, doctors and teachers who entrust their savings to us. We are committed to our clients—period. Our promise is to offer them the clearest thinking about what to do with their money and the products and services they need to secure a better financial future.

That’s why investors of all kinds have made us the world’s largest asset manager, entrusting us with trillions of dollars, and it’s why companies, institutions and global governments come to us for help meeting their biggest financial challenges.

Job description


About this role

BlackRock is recruiting for a dynamic Administrative Assistant for the ETF (Exchange Traded Funds) team. This position is based in our SF office. The role that we are looking to hire for supports two-three Managing Directors.

Are you a best-in-class professional who has deep experience supporting senior management in a global financial services firm?

Do you want to learn more?

You are:

  • A great teammate, deeply motivated, inventive, and organized.

  • A dedicated colleague who loves to collaborate within a team.

  • Enthusiastic, hardworking, confident and have a positive attitude.

  • Able to be agile and flexible in response to changing priorities and needs.

  • Experienced in supporting several leaders or a team with a global remit.

  • Creative and curious with an interest to grow within the role.

  • Meticulous in your attention to detail and completes tasks independently.

  • Organized, responsive and can communicate with a can-do attitude, while understanding priorities and demonstrating the ability to stay composed under pressure

You will:

  • Handle a broad range of administrative duties as well as ad-hoc projects across the team

  • Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones

  • Organize and handle logistics for internal and external meetings, our team events, training, Town Halls and team off-sites

  • Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)

  • Process expense reports using the internal expense system

  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

  • Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities

  • Aid visitors from other BlackRock offices

  • Provide back- up telephone coverage for team members.

You have:

  • Bachelor’s degree or secretarial school accreditation preferred, but not required

  • 3 – 7 years of professional / corporate or administrative experience

  • Experience in roles that work with external clients and executive management

  • Experience in a dynamic corporate environment and experience in the financial services industry is a plus

Core skills required:

  • Excellent phone manner and management a requirement

  • Advanced thorough knowledge of MS Outlook, PowerPoint, and Excel

  • Proficiency working with automated expense tracking, online travel; Experience using Concur preferred

  • Excellent organization skills, detail orientated and time management

  • Ability to read, review, prioritize and respond to emails on behalf of senior executives

  • Absolute discretion and appropriate handling of highly sensitive and confidential information

  • Ability to thrive and work with senior management under highly demanding conditions

  • Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction

  • Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.

  • Solid time management skills.

  • Capability to work in partnership in a team environment and to dedicatedly assist others as needed

  • Strong analytical, interpersonal and communication skills

  • Demonstrate the highest standard of conduct, performance and business ethics

  • You can be flexible to work overtime and be available as needed

About BlackRock

BlackRock’s purpose is to help more and more people experience financial well-being. As a fiduciary to investors and a leading provider of financial technology, our clients turn to us for the solutions they need when planning for their most important goals. As of June 30, 2019, the firm managed approximately $6.84 trillion in assets on behalf of investors worldwide. For additional information on BlackRock, please visit | Twitter: @blackrock at | Blog: at | LinkedIn: .

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.

Job requisition #


Team background

Our global network of operations professionals centralize knowledge, equip teams with data and technology, and provide the information needed to innovate and deliver for internal stakeholders and clients.

BlackRock is proud to be an Equal Opportunity/Affirmative Action Employer. We are committed to equal employment opportunity to all applicants and existing employees and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEO is the Law poster here at and its supplement here at . The pay transparency policy is available here at .

BlackRock is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.