Job Information

Catholic Health Initiatives HR Payroll Timekeeper in Roseburg, Oregon

HR Payroll Timekeeper

CHI Mercy Health of RoseburgRoseburg, Oregon

Requisition ID 2022-218409 Employment Type Full Time Department Human Resources Hours/Pay Period 80 Shift Day Weekly Schedule Monday- Friday 8am - 5pm Remote No Category Administrative / Clerical / Customer Service


CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.


Pay Scale: $18.74 - $25.77

Shift: Monday - Friday 8am - 5pm

Job Summary:

Ensures that employee time is processed accurately for the preparation of payroll checks. Responsible for ensuring the timely preparation of all payroll related documents to corporate. Audits to ensure only duly authorized payments are made and that disbursements are made on a timely basis. The HR Coordinator provides excellent service to employees and managers providing redirection and educational opportunities to increase customer knowledge while resolving the current situation.

Essential Functions:

  • Provide training to all KRONOS editors for accurate application of pay codes and work rule transfers and compliance with collective bargaining agreement.

  • Communicates with management to ensure the accuracy of timecard edit log entries to facilitate accurate data transferred to National Payroll.

  • Processes payroll corrections, final payments, PTO Cash Out requests and facilitates overpayment agreements with National Payroll.

  • Runs Point of Sale system (Café. Coffee Cart, Gift Shop) report and submits charges to National Payroll.

  • Prepares spreadsheets for employee Accounts Receivable payments, special employment agreements and other special requests for finance, administration and National Payroll.

  • Calculate, process and submit Employee Fundraising deductions to National Payroll.

  • Runs end of the year reports for processing (annual Childcare subsidy; PTO Lump Sum payments)

  • Requests checks through Accounts Payable for third party payments (ONA, Child Care, etc.).

  • OverseesOregon Sick Hours and Pay.Updates ORST Spreadsheet dated each pay period,Submits corrections as necessary to National Payroll.

  • Responds to all requests for payroll or timekeeping data as requested by Workers Compensation Coordinator and Finance.

  • Monitors special pay policy for compliance.

  • Maintains all payroll and timekeeping documents, files and reports.

  • Responsible for the Kronos Timekeeping system as well as electronic time clocks. Coordinates repairs and updates of the Kronos Timekeeping system. Provides training, guidance and assistance to management and staff.

  • Localcontactfor leaves of absence; workswith LOA Central to address any concerns/pay issues

  • Request certification pay set up for employees obtaining a new cert or an Advanced Degree. Fix issues with employees certification pay.



  • None


  • Two (2) years Payroll, Accounting and/or Human Resources experience required.

  • Experience in Payroll and Timekeeping preferred.

  • Proficiency in Microsoft Office products with advanced skills in Excel.

  • Able to pull data, analyze and provide costing analysis.

  • Must have excellent attention to detail and the ability to work independently with minimal supervision.

  • Must have excellent communication skills, both verbal and written.

  • Must be able to work with sensitive information and maintain confidentiality.


  • High school diploma or GED required.

  • Higher education degree in Business or related field preferred.

Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to

a diverse and inclusive workforce. All qualified applicants will be considered for

employment without regard to race, color, religion, sex, sexual orientation, gender

identity, national origin, age, disability, marital status, parental status,

ancestry, veteran status, genetic information, or any other characteristic protected

by law. For more information about your EEO rights as an applicant,

pleaseclick here. (

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

CommonSpirit Health™ participates in E-Verify.