Job Information

UPMC Administrative Assistant, Inter. - Faculty Admin Support in Pittsburgh, Pennsylvania

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Intermediate to support the Faculty Admin Support department!

This position will work 8 hours Monday through Friday, 8:30am to 5:00pm. This role may also on occasion be asked to travel to support another receptionist role on Craft Avenue. Hours are subject to change based on business needs.

Under general supervision, the Intermediate Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments. Duties for this position include, but are not limited to, entering requisitions into the department's system(s), scanning, working with various reports, organizing pathology information, and other general clerical support tasks.

The ideal candidate for this position will have familiarity with medical terminology, as well as strong attention to detail. Previous experience with billing is a plus!


  • Under general direction, provides varied administrative support to a department or group of professionals.

  • Maintains various accounting and budgetary records (i.e., completes expense reports).

  • Collects, compiles, and analyzes moderately complex data and information.

  • Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

  • Will accept and keep record of packages delivered by Fedex and UPS

  • May need to fill-in or assist receptionist at MWRI site on Craft Avenue

  • High school diploma or equivalent.

  • Three years’ experience in an administrative support role.

  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.

  • Ability to use applicable MS Suite products.

  • Knowledge of basic accounting and financial principles and functions. Billing experience preferred.

  • Medical terminology knowledge preferred.

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer. Minority/Females/Veterans/Individuals with Disabilities.