UPMC Admin Assistant - Senior in Pittsburgh, Pennsylvania
The AP Lab Administration/Pathology department is looking to hire an Administrative Assistant - Senior at UPMC Presbyterian hospital. This is a full-time position working Monday through Friday, hours 8:00 am to 4:30 pm. The department is looking for an individual who is willing to support a group of Pathologists and manage a fellowship. The ideal candidate will possess strong multitasking skills, pays attention to detail/accuracy in all work, effectively communicates, and is mindful of using proper grammar. The candidate should also feel comfortable and proficient using computer software, specifically Office 365 (Outlook, Word, Teams, Excel).
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
Plans conferences for department and department head.
Under general direction, provides varied administrative support to a department or group of professionals.
May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
Develops reports for executives or departments. Analyzes complex information requests and determines complex trends.
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
Ability to use applicable MS Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran
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