Job Information

University of Pennsylvania Associate Director, Research Coordination & Regulatory Services - Penn Dental Medicine in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director, Research Coordination & Regulatory Services - Penn Dental Medicine

Job Profile Title

Associate Director C, Research

Job Description Summary

In a lead capacity, the Associate Director (AD) will manage the day-to-day operations for clinical research projects. This individual will be responsible for overseeing existing project activities, supporting the implementation and management of the project, and meeting all applicable timelines. Under the direction of the Principal Investigator, the Clinical Research Manager will schedule and run study visits, interact with study participants, and collect study data and specimens. The individual will complete Institutional Review Board (IRB) filings and inquiries, and assist in the preparation of manuscripts, grant proposals, and research related presentations. This individual will work closely with the Principal Investigator, manager, and study team to identify problems and develop solutions; implement approved changes to procedures as needed; and monitor results. Responsible for study coordination for investigator-initiated studies, multi-center research studies, and patient-oriented clinical and translational research projects. The AD will also serve a managerial role and be responsible for the direct supervision of other CRCs on the team.

Job Description

Job Responsibilities

  • The AD will be a manager within the Center for Clinical and Translational Research (CCTR) as well as hold primary responsibility for running the day-to-day operations of clinical research projects as assigned. This position reports directly to the Director, Clinical Research Operations, and indirectly to project Principal Investigators (PIs). This position directly supervises a team of CRCs. Under the supervision of the study PI, this individual will be responsible for:

    · Scheduling and running study visits by collecting study data and biospecimens, including drawing blood, coordinating members of the study team to ensure availability, and completing source documentation and case report forms.

    · Screening and obtaining informed consent from potential participants in compliance with regulations and best practices.

    · Submitting professional and timely routine and as-needed reports to the IRB, study sponsor, and other parties as required.

    · Ensuring that the study is run according to the protocol and all federal, local, and institutional policies and procedures, and indirectly supervising members of the study team to ensure compliance.

    · Compiling and maintaining all necessary regulatory documentation.

    · Scheduling and running study-related meetings with internal and external parties.

    · Serving as a liaison between the study team and both internal and external stakeholders.

    · Assisting in the preparation of study documents, manuscripts, reports, and grant submissions.

    · Identifying potential or ongoing problems, suggest viable solutions, and oversee or assist in their implementation.

    · Serving as the Program Manager for the Honors in Clinical Research Program, which includes assisting in the selection of applicants, managing the day-to-day activities of the students in the program, assigning projects and monitoring progress, and supervising the development of students’ final reports/presentations.

    · Directly supervising a team of CRCs, with managerial tasks to include hiring, annual and ad hoc performance management, managing schedules and time off requests, and overseeing project assignment and monitoring staff capacity.

    · Collaborating with CCTR leadership to develop strategic plans and implement broad initiatives to expand the reach and scope of the Center, drafting progress reports and presenting report findings to School leadership.

    · Performing other duties as required.


  • Bachelor of Science, Bachelor of Arts, and 3 to 5 years of experience or equivalent combination of education and experience is required.

    Salary will commensurate with experience.

    Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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    The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.