Job Information
Galileo Headquarters People Services Manager, Payroll & Reporting in Oakland, California
Galileo Learning brings best-in-class educational programs to tens of thousands of kids each year through 50+ in-person summer day camps across the country. We believe the world needs innovators and that innovation can be taught. Join us!
We have been on the Best Places to Work in the Bay Area list more than 12 times, have been named one of Forbes’ Best Small Companies, were named a Top 100 Real Impact Company, are a Diversity Jobs Top Employer and are authentically committed to diversity, equity and inclusion —which includes upholding a robust financial assistance program.
ABOUT THE JOB
The People Services Manager, Payroll & Reporting manages the payroll duties for over 2,000 summer staff, as well as our year-round and seasonal staff teams. This payroll dynamo will be a deft executor and detail-oriented leader who thrives on team management and executing administrative tasks in a fast-paced environment.
The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything — from the way we attract and select candidates to the quality of service and the benefits offered to our employees — in a way that reflects the pride we take in hiring and retaining exceptional staff teams.
YOU WILL
You’ll serve as the in-house payroll manager. You’ll be the primary point of contact between Galileo and our payroll vendor (ADP) and benefits broker, including staying abreast of and reporting on payroll system updates.
You’ll oversee payroll systems, including process break-down and division of labor, paperwork verification, direct deposit and check delivery. You’ll also run payroll for HQ staff every other week, and for 2,000 summer staff every week during the summer.
You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).
You’ll serve as the in-house compliance project manager. You’ll act as the main individual responsible for making sure we are compliant in various areas of our HR execution. You’ll be the primary point of contact with various agencies and will oversee all compliance projects, including quarterly and annual reporting (OSHA, EEO-1, ACA, etc.), employee policies and handbooks, and management of our Worker’s Compensation programs.
You’ll be at the helm of our summer hiring compliance, across multiple states. You’ll support the payroll and onboarding teams by researching local wage and hour rules, time of hire notifications and company policy requirements, and by ensuring our compensation, onboarding, and handbooks are inclusive of local requirements.
You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).
You’ll provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, demonstration of service, and team leadership. You’ll manage communications through our ticketing system, and by keeping information in our various systems accurate.
YOU ARE
You’re inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore.
You’re a deeply accountable, committed professional. Building and maintaining solid systems and vendor relationships are your thing. You look at the details of your professional life through a lens of efficiency, accuracy, and optimization.
You live for the details. You like getting into the details of a project, report or process. Nothing makes you happier than catching the marvelous mistakes, improving on those details and ensuring we’re producing high quality work.
You can juggle—and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and are meticulous about the details.
You’re a true collaborator, and you can confidently and consistently contribute to a team. Plus, you’ve got the growth mindset it takes to effectively give, receive and implement feedback.
YOU HAVE
Bachelor's degree or equivalent experience
Minimum 4 years’ experience in functional Human Resources, with direct payroll experience
Having worked in summer camps, education or similar organizations is a plus!
Experience with ticketing and project management, preferably at scale
Experience in project management, managing work plans and interfacing with multiple teams
Computer savvy: solid command of Excel and Google docs and ability to pick up new software and technology
Skill at and experience with soliciting and implementing feedback to improve performance
At Galileo Camps we value divergent thinkers who bring many different experiences and viewpoints to the table. Successful applicants start from a wide variety of backgrounds, and we strongly encourage members of underrepresented groups and those from diverse backgrounds to apply.
Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to only apply when they match every criteria. If you think you have what it takes, but don't necessarily meet every check box in this job description, we encourage you to still apply. We'd like to learn more about you and see if you could be a great fit for Galileo.
Benefits & Compensation
This is a Full Time, salaried exempt role. We anticipate the compensation for this position to be $65,000 - $70,000 /year Your exact compensation will be based on a variety of factors including geography and professional experience.
Employee medical, vision, dental and 401k benefits provided by Galileo
Employee Assistance Program, Options for life insurance, commuter benefits, and more!
We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; we offer a flexible PTO policy. PTO is not limited and we strongly recommend that employees take time off to rest and recharge.
Sick pay is accrued in accordance with local laws.
Generous parental leave and extensive support with leave planning
Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
10% Friends and Family Discount for those you love
Priority nomination for Innovation for All (financial assistance) scholarships for anyone you know
LOCATION
This position would be based in the Bay Area. Galileo Headquarters, 1021 3rd Street, Oakland, CA 94607. Please note that Galileo currently adheres to a hybrid office and work from home policy. More information to be provided during the interview stage.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions.
Occasionally lift and carry up to 30 lbs.
Constantly operate a computer (including typing, reading)
Frequently remain in a stationary position for extended periods of time
Constantly communicate in-person, virtually, and from a range of distances
ADDITIONAL INFORMATION
During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.
COVID-19
All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons’ application.
EQUAL OPPORTUNITY EMPLOYER
Galileo Learning is an Equal Opportunity Employer. We do not tolerate discrimination or harassment of any kind, and we invest in training and resources for our teams to support our commitment to providing equal opportunities to all employees and job applicants. We strictly prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties
External Company URL: www.galileo-camps.com
Street: 1021 3rd St.
Overview / Position Description:
Galileo Learning brings best-in-class educational programs to tens of thousands of kids each year through 50+ in-person summer day camps across the country. We believe the world needs innovators and that innovation can be taught. Join us!
We have been on the Best Places to Work in the Bay Area list more than 12 times, have been named one of Forbes’ Best Small Companies, were named a Top 100 Real Impact Company, are a Diversity Jobs Top Employer and are authentically committed to diversity, equity and inclusion —which includes upholding a robust financial assistance program.
ABOUT THE JOB
The People Services Manager, Payroll & Reporting manages the payroll duties for over 2,000 summer staff, as well as our year-round and seasonal staff teams. This payroll dynamo will be a deft executor and detail-oriented leader who thrives on team management and executing administrative tasks in a fast-paced environment.
The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything — from the way we attract and select candidates to the quality of service and the benefits offered to our employees — in a way that reflects the pride we take in hiring and retaining exceptional staff teams.
YOU WILL
You’ll serve as the in-house payroll manager. You’ll be the primary point of contact between Galileo and our payroll vendor (ADP) and benefits broker, including staying abreast of and reporting on payroll system updates.
You’ll oversee payroll systems, including process break-down and division of labor, paperwork verification, direct deposit and check delivery. You’ll also run payroll for HQ staff every other week, and for 2,000 summer staff every week during the summer.
You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).
You’ll serve as the in-house compliance project manager. You’ll act as the main individual responsible for making sure we are compliant in various areas of our HR execution. You’ll be the primary point of contact with various agencies and will oversee all compliance projects, including quarterly and annual reporting (OSHA, EEO-1, ACA, etc.), employee policies and handbooks, and management of our Worker’s Compensation programs.
You’ll be at the helm of our summer hiring compliance, across multiple states. You’ll support the payroll and onboarding teams by researching local wage and hour rules, time of hire notifications and company policy requirements, and by ensuring our compensation, onboarding, and handbooks are inclusive of local requirements.
You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).
You’ll provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, demonstration of service, and team leadership. You’ll manage communications through our ticketing system, and by keeping information in our various systems accurate.
YOU ARE
You’re inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore.
You’re a deeply accountable, committed professional. Building and maintaining solid systems and vendor relationships are your thing. You look at the details of your professional life through a lens of efficiency, accuracy, and optimization.
You live for the details. You like getting into the details of a project, report or process. Nothing makes you happier than catching the marvelous mistakes, improving on those details and ensuring we’re producing high quality work.
You can juggle—and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and are meticulous about the details.
You’re a true collaborator, and you can confidently and consistently contribute to a team. Plus, you’ve got the growth mindset it takes to effectively give, receive and implement feedback.
YOU HAVE
Bachelor's degree or equivalent experience
Minimum 4 years’ experience in functional Human Resources, with direct payroll experience
Having worked in summer camps, education or similar organizations is a plus!
Experience with ticketing and project management, preferably at scale
Experience in project management, managing work plans and interfacing with multiple teams
Computer savvy: solid command of Excel and Google docs and ability to pick up new software and technology
Skill at and experience with soliciting and implementing feedback to improve performance
At Galileo Camps we value divergent thinkers who bring many different experiences and viewpoints to the table. Successful applicants start from a wide variety of backgrounds, and we strongly encourage members of underrepresented groups and those from diverse backgrounds to apply.
Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to only apply when they match every criteria. If you think you have what it takes, but don't necessarily meet every check box in this job description, we encourage you to still apply. We'd like to learn more about you and see if you could be a great fit for Galileo.
Compensation / Benefits:
Benefits & Compensation
This is a Full Time, salaried exempt role. We anticipate the compensation for this position to be $65,000 - $70,000 /year Your exact compensation will be based on a variety of factors including geography and professional experience.
Employee medical, vision, dental and 401k benefits provided by Galileo
Employee Assistance Program, Options for life insurance, commuter benefits, and more!
We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; we offer a flexible PTO policy. PTO is not limited and we strongly recommend that employees take time off to rest and recharge.
Sick pay is accrued in accordance with local laws.
Generous parental leave and extensive support with leave planning
Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
10% Friends and Family Discount for those you love
Priority nomination for Innovation for All (financial assistance) scholarships for anyone you know
LOCATION
This position would be based in the Bay Area. Galileo Headquarters, 1021 3rd Street, Oakland, CA 94607. Please note that Galileo currently adheres to a hybrid office and work from home policy. More information to be provided during the interview stage.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions.
Occasionally lift and carry up to 30 lbs.
Constantly operate a computer (including typing, reading)
Frequently remain in a stationary position for extended periods of time
Constantly communicate in-person, virtually, and from a range of distances
ADDITIONAL INFORMATION
During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.
COVID-19
All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons’ application.
EQUAL OPPORTUNITY EMPLOYER
Galileo Learning is an Equal Opportunity Employer. We do not tolerate discrimination or harassment of any kind, and we invest in training and resources for our teams to support our commitment to providing equal opportunities to all employees and job applicants. We strictly prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties