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Job Description

The Materials Supply Associate is responsible to maintain the proper level of supplies within the Mount Sinai Hospital (MSH) in order provide the highest level of quality care to the patients and Staff of MSH. This is done by the timely requisitioning, receiving, processing of goods (including mail), delivery of all goods, and packages throughout the Hospital in the most efficient manner possible. The types of goods can be different per site. Responsible for the appropriate and accurate documentation of data for accounting and other departmental purposes. Is cognizant of the philosophy, standards, objectives and policies of the Department and the Hospital.

Qualifications

• H.S. Diploma or GED equivalent

• Previous experience in medical supply warehousing and computerized inventory control.

• Certification in a Supply Chain/Materials Management discipline preferred.

Association of Hospital Resource & Materials Management

• Certified Materials & Resource Profession (CMRP)

Association of Supply Chain Management

• Certified in Planning and Inventory Management (CPIM)

• Certified Supply Chain Professional (CSCP)

• Certified in Logistics, Transportation and Distribution (CLTD)

Responsibilities

1. Receives/accepts all deliveries entering the premises at the receiving dock or mail room using the appropriate technology.

2. Delivers materials to appropriate location and obtains a signature for all packages using appropriate technology.

3. Communicate with the addressee of packages that are ready for pick up either in person, by email and/or phone calls.

4. Collects, routes and sorts all incoming, outgoing and interoffice mail from the Post office, Internal Mailboxes, UPS or FedEx sort and place them in the designated slots sorted per Department.

5. Operation of postage meters, postage scales, E-Certified, 1st class, Non-for-Profit mail, carrier computer tracking systems, and package tracking system. Records physical counts into appropriate technology, forms for record keeping and internal recharges. Monitors daily postage usage and informs Supervisor of any shortages. Where applicable.

6. Completes inventory counts of supplies ensuring replenishment to established par-levels. records physical counts into appropriate technology or paper forms as required.

7. Handles replenishment of par and other locations based on ordered quantities.

8. Enters manual requisitions in appropriate ERP as needed.

9. Rotates stock to ensure sterile packaging integrity and current expiration dates.

10. Performs expiration sweeps per established schedules.

11. Develops familiarity with all types of supplies and packaging contents and requirements.

12. Responsible for reporting all shortages, stock-outs or unusual situations to supervisory staff.

13. Performs inventory cycle counts per established schedules for perpetual and periodic inventories.

14. Following policy and procedures for perpetual inventory, picks supplies from storeroom and prepares for delivery. Restocks storeroom shelves as requested.

15. Provides customer service to stakeholders including answering phones, emails or speaking to stakeholders directly. Will involve others including supervisors to ensure customers questions, concerns are answered as needed.

16. Attends Stakeholders department meetings/huddles where applicable.

17. Replenish supply carts including code carts. Where applicable.

18. Other duties as assigned by supervisor.

About Us

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $27.4924 - $29.8146 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.