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Louisiana Department of State Civil Service Human Resources Specialist in New Orleans, Louisiana

Human Resources Specialist

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Human Resources Specialist

Salary

$3,904.00 - $7,658.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

MHSD-195823-ACZ

Department

Metropolitan Human Services District

Opening Date

06/21/2024

Closing Date

6/28/2024 11:59 PM Central

  • Description

  • Benefits

  • Questions

Supplemental Information

3100 General DeGaulle Drive, New Orleans, LA. 70114

Metropolitan Human Services District (MHSD) is one of ten Local Governing Entities (LGE) serving persons with Mental Health Disorders, Addictive Disorders and Intellectual/Developmental Disabilities in Louisiana. Legislated by the State and through its Board of Directors, MHSD is responsible for the operation and management of community-based programs and services for the parishes of Orleans, St. Bernard, and Plaquemines.

We are currently hiring for a Human Resources Specialist/ Business Partner

The Incumbent of the Human Resources Specialist/ Partner position, under the direction of the Human Resources Supervisor, serves as a strategic and trusted advisor to the leadership team and employees providing expertise and guidance over employee administration functions, including onboarding, employee orientation, position management classification, compensation, hiring and promotional practices, employee benefits, payroll, residency programs, and FMLA.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Solving Problems: The ability to discover solutions to problems.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Managing the Employee Lifecycle:The ability to manage the recruitment, hiring, onboarding, performance, development, retention, and succession of employees.

Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire. Compensation will be based on qualifications, experience, and skills.

For further information about this vacancy contact:

Aiesha C. Zapata

Human Resources Business Partner

aiesha.carter-zapata@mhsdla.org

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus three years of professional level human resources experience.

SUBSTITUTIONS:

a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

b. A master's in business administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for one year of the required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)

c. Possession of a Juris Doctorate will substitute for one year of the required experience.

Advanced degrees with less than a Ph.D. will substitute for a maximum of one year of the required experience.

d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for two years of the required experience.

All advanced degrees will substitute for a maximum of two years of the required experience.

e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for a maximum of one year of the required experience.

NOTE:

In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.

NOTE:

Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if

not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform specialized tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.

Supervision Exercised:

May supervise one lower level Human Resources Analyst.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.

Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

May be used as a leadworker over a group of Human Resources Analysts.

May serve as a technical specialist performing in-depth/expanded activities in programs requiring advanced knowledge, skills and abilities.

May serve as coordinator of a special project or initiative.

Develops and recommends policies, procedures, and long and short-range goals relative to program areas. Assists in the development of performance indicators and in

implementation of the strategic plan. Evaluates the effectiveness of the assigned program areas and recommends and implements necessary changes.

Explains alternative solutions to complex allocation or evaluation problems.

Requests re-evaluation of new or revised jobs.

Conducts detailed salary surveys and other research. Analyzes data and determines problem areas. Prepares documentation of findings for submission to Civil Service.

Revises salary levels proposed by management in order to ensure consistency within existing organizational patterns. Meets with Civil Service representatives to solicit

advice regarding the most appropriate pay mechanism to address specific pay issues.

Advises supervisors and managers of their options and responsibilities in taking disciplinary actions. Assists management in adhering to procedural details essential to ensure

the successful operation of the disciplinary process.

Investigates complaints of discrimination or sexual harassment brought through internal complaint procedures. Recommends resolution to the Human Resources Director.

Analyzes hiring and promotional practices to ensure that the agency is in compliance with federal law.

Represents the Human Resources Office in agency meetings relative to organization of new units and reorganization of existing units. Proposes alternative organizational plans

based on knowledge of Civil Service rules and policies. Make recommendations to agency management and the Human Resources Director. Acts as liaison between

agency management and Civil Service representatives in implementing reorganization plans.

Reviews program operations to determine need for new or revised policies or procedures. Drafts policy statements for review and approval of the Human Resources Director.

Interprets Civil Service rules and regulations and departmental policies and procedures regarding personnel actions for management, employees, and applicants.

Coordinates recruiting, selection, and placement activities for the agency.

Develops long- and short-range goals for implementation of training programs. Evaluates training programs for effectiveness.

Participates with the administrative staff in the formulation of broad policies and decisions in areas such as staff utilization, overall budget matters, and management policy and procedures.

Coordinates benefits program involving counseling employees and resolving problems.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

  • New Year's Day

  • Martin Luther King, Jr. Day,

  • Mardi Gras,

  • Good Friday,

  • Memorial Day,

  • Independence Day,

  • Labor Day,

  • Veteran's Day,

  • Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

  • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

  • Teacher's Retirement System of Louisiana (www.trsl.org),

  • Louisiana School Employees Retirement System (www.lsers.net), among others

    01

    Are a current or former Louisiana Civil Service employee?

  • Yes

  • No

    02

    Do you have experience in ADP?

  • Yes

  • No

    03

    Do you have any experience working in the LaGov HCM system? If so, please detail your experience. If not, please indicate N/A.

    04

    ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

  • 1= I have no experience and/or am uncomfortable accepting direction

  • 2= I have limited experience or require assistance to accept direction

  • 3= I can accept direction

  • 4= I can accept directions and help others improve their ability to accept direction

    05

    ADi: Explain your rating by providing specific and relevant examples in the box below.

    06

    AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

  • 1= I have no experience and/or am uncomfortable acting with ethics and integrity

  • 2= I have limited experience or require assistance to act with ethics and integrity

  • 3= I can act with ethics and integrity

  • 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

    07

    AEI: Explain your rating by providing specific and relevant examples in the box below.

    08

    MEL: Rate your ability to manage the employee lifecycle based on our definition: The ability to manage the recruitment, hiring, onboarding, performance, development, retention, and succession of employees.

  • 1= I have no experience and/or am uncomfortable managing the employee lifecycle

  • 2= I have limited experience or require assistance to manage the employee lifecycle

  • 3= I can manage the employee lifecycle

  • 4= I can manage the employee lifecycle and help others improve their ability to manage the employee lifecycle

    09

    MEL: Explain your rating by providing specific and relevant examples in the box below.

    10

    UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

  • 1= I have no experience and/or am uncomfortable using data

  • 2= I have limited experience or require assistance to use data

  • 3= I can use data

  • 4= I can use data and help others improve their ability to use data

    11

    UD: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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