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Vanderbilt University Medical Center Sr Administrative Assistant, Anesthesiology in Nashville, Tennessee

Sr Administrative Assistant, Anesthesiology - 2111977

Job : Administrative and Clerical Support

Primary Location : TN-Nashville-Medical Arts

Organization : Anesthesiology 104300

Shift: : First Shift

Description

JOB SUMMARY:

Provide administrative support to a busy research center, especially calendar support to Center Director/Vice Chair. Assist with the maintenance of several current projects while also preparing for future projects. The ideal candidate will have strong attention to detail and the ability to work well both independently and with a team.Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

Department/Unit Summary:

The Department of Anesthesiology at Vanderbilt University School of Medicine has a long tradition of innovation. This creative impulse has kept the Vanderbilt Anesthesiology Department in the vanguard of clinical discovery, basic science research, and translational application of new knowledge throughout perioperative medicine.

Anesthesiology is a dynamic and rapidly evolving medical specialty. Although the operating room anesthetic of today would be familiar to an anesthesiologist from 20 or 40 years ago, our technology has improved, and our scope of practice has expanded dramatically to incorporate the full arc of perioperative medicine. Simultaneously, the economic and regulatory landscape within which we care for our patients has been fundamentally changing beneath our feet for a generation.

Vanderbilt Anesthesiology has the intellectual agility to maintain equilibrium and thrive in this unstable environment. We get the right people onto the team, create the right systems of practice to provide optimum patient care, and develop innovative technology to improve the capabilities of our clinicians. We train the future leaders of perioperative medicine in research, clinical innovation and patient care, and we put those skills into practice every day.

Our department is characterized by optimism, excitement, talent, and a commitment to work together to improve our knowledge and the care we provide to our patients. We welcome individuals at all levels who share this commitment and our passion for creating the best perioperative science and medicine.

Position Shift:

  • Full Time/Non-Exempt Position

Click here to view how Vanderbilt Health employees celebrate the difference they make every day:

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Click Here To View The VUMC Promise of Discovery

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

· US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

· Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

· Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

· The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

· American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

· Magnet Recognition Program: Received our third consecutive Magnet designations.

· National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

· Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

KEY RESPONSIBILITIES:

  • Maintain Vice Chair’s busy calendar, screen calls and schedule travel

  • Provide daily front desk support to center faculty, staff, students, and visitors

  • Answer main email inbox and central phone

  • Edit and proofread presentations, reports, memos, and emails

  • Primary purchasing agent for all center and research project needs

  • Maintain department Pcard

  • Track, record and submit expenses as they specifically relate to projects and budgets

  • Schedule meetings for project team leaders and maintain conference room calendars

  • Maintain current knowledge of various technologies

  • Process faculty and staff travel expenses, as needed

  • Develop itineraries for recruits and visitors, as needed

  • Distribute and administer evaluation forms and surveys

  • Maintain project databases and circulate information to project team members

  • Assist with study participant recruitment, as needed

  • Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.

  • Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.

  • Compiles data, analyzes information and summarizes findings in support of an area.

  • Prepares reports and other documentation as requested.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

CORE ACCOUNTABILITIES:

  • Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance.

  • Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.

  • Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.

  • Team Interaction: Provides informal guidance and support to less experienced team members.

Position Qualifications:

High School Diploma or GED (or equivalent experience) and 4 years relevant experience.

*Preferred Qualifications: *

  • Expertise with iCal and Mac highly preferred

  • Experience working in an academic/research setting

  • Expertise with Microsoft Office (Word, Excel, Powerpoint)

Evidence of excellent organizational and interpersonal skills

Basic Qualifications

  • Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time. Movement

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands. Sensory

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Continuous: Smell: Ability to detect and identify odors. Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

Req ID: 2111977

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.

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