Philips Executive Assistant in Nashville, Tennessee
In this role, you have the opportunity to
Operate as the Executive Assistant reporting into the Global Business Services (GBS) hub leader at our downtown Nashville location. In this role you will provide administrative support for various needs supporting the GBS hub leadership team and lead projects related to day-to-day site implementation of the Nashville location.
You are responsible for (but not limited to)
Performing, entirely independently, the full range of secretarial tasks, which involve a very high level of responsibility and detail
Arranging, coordinating, and preparing documents, meetings, conference calls, videoconferences, and other related events
Partnering closely with business contacts to manage projects as related to the Global Business Services Nashville location
Partnering with leadership to supervise front desk receptionist
Screening independently incoming calls, e-mails, and responding in a timely and professional manner
Handling details of a highly confidential and critical nature
Acts as a liaison between various departments and levels of the company
General administration and calendar management; preparing and submitting expense reports on a timely basis
All other duties and responsibilities as assigned
You are a part of
The Philips Global Business Services (GBS) core leadership team, reporting into the North America GBS hub leader at our downtown Nashville location. Philips GBS Nashville hub has experienced significant growth in the Greater Nashville area since the original announcement of adding 800+ jobs in 2017. Philips is a global leader in health technology and we are looking to build the team in Nashville with passionate, inspirational, collaborative and diverse professionals empowering excellence around the world for Philips to achieve our mission to improve the lives of 2.5B people a year by 2030.
To succeed in this role, you should have the following skills and experience
5+ years of experience in an executive or management assistant role within a fast-paced environment
Strong problem solving and the ability to independently identify and resolve problems within a timely manner; escalating when necessary
Interpersonal and discrete; consistently maintaining confidentiality, maturity, and professionalism in communication with others
Passion for customer experience, operational excellence and continuous development
Exercises judgment to plan and accomplish goals with a wide degree of creativity and latitude
Eager to take on new tasks/responsibilities; develops and shares best practices
Excellent and concise oral and written communication skills, including active listening
Strong interpersonal skills, with a positive attitude
Ability to work in a fast-paced environment, advocating change
Strong organizational skills and aptitude for detail
Proven ability to use good judgment and make confident decisions under defined policies and procedures
Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity
Practitioner of continuous improvement methodologies
Overtime as required to meet business demands
Intermediate to advanced skills in MS Office (Word and Excel)
Proficient typing skills required
In return, we offer you
A career at Philips Healthcare affords you the opportunity to make a meaningful difference in the lives of real people by succeeding at real challenges. As a people-centric business, you’ll be challenged to understand their needs, the way they feel, and what it takes to improve the well-being of individuals and families from coast to coast
Why should you join Philips?
Working at Philips is more than a job. It is a calling to make life better for people through your meaningful work, focused on positively impacting 2.5 billion lives a year by 2030. You will be challenged every day to think fast and work innovatively by building knowledge and sharing best practices to help our business to grow.
To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there, you can also learn about our recruitment process, or find answers to some of the frequently asked questions.
It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws. As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities
Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.
Equal Employment and Opportunity Employer/Disabled/Veteran
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