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OFFICE LOCATION San Antonio, Texa, USA #Li-onsite #PDN WHO WE ARE The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people." WHAT WE CAN ACHIEVE TOGETHER The Office Coordinator will work as part of the Finance & Operations Team within the Texas business unit coordinating tasks related to one or more functional activities, such as office facilities management, operations support, procurement, meetings management, special events, training, and other related areas as needed. The Office Coordinator will work towards meeting the strategic priorities of the Finance & Operations Team by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and reception. They will respond to inquiries about activities, create materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The Office Coordinator will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness. The Office Coordinator will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. This position requires travel and working long and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. Office Management: Front desk reception Coordinate access to building for staff/visitors/vendors Mail processing Answering phone & relaying messages Ordering & restocking supplies Equipment management Vendor management Point-of-contact and coordination with property managers Coordinate with IT Support for office needs Access & parking for all office locations Monitor & respond to Chapter General Email General Operations: Record & Deposit Checks Receive & process credit card donations Scan grant and gift agreements/correspondence Coordinate bi-annual staff events Provide assistance for other special events as needed Manage monthly staff calls (i.e., agenda, calendar invites & reminders, recording, notes, etc.) Special Project Management (i.e., bu lding moves, inventory, storage, documentation, etc.) Support large donor mailings Other related duties that may arise WE'RE LOOKING FOR YOU Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in providing a full range of administrative support. The ideal candidate should have exceptional communication and collaboration skills and experience in various administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! WHAT YOU'LL BRING Associates Degree plus 1-year experience or equivalent combination. Experience managing diverse activities to meet deadlines. Experience providing administrative support, including some or all the following; phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files. Experience working and communicating with a wide range of people. Experience writing, editing, and proofreading written materials. WHAT WE BRING Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers. We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ. 35 hr work week/ Mon-Friday SALARY INFORMATION The starting pay range for a candidate selected for this position is generally within the range of $22.00 - $25.00/hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.