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State of Minnesota Office & Admin Specialist Sr in Mankato, Minnesota

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Board of Water & Soil Resources

  • Who May Apply : Open to all qualified job seekers

  • Date Posted : 04/03/2024.

  • Closing Date : 04/24/2024

  • Hiring Agency/Seniority Unit : Board of Water & Soil Resources Board /AFSCME

  • Division/Unit : BWSR / Southern Region

  • Work Shift/Work Hours : Day Shift

  • Full/Part Time: - 80% Part time

  • Days of Work : Monday - Friday

  • Travel Required : No

  • Salary Range: $20.96 - $28.37 / hourly

  • Classified Status : Classified

  • Bargaining Unit/Union : 206 - Clerical/AFSCME

  • Location : Mankato or Marshall

  • FLSA Status : Nonexempt

  • Hybrid work Eligible : Yes

  • Supervisor: Ed Lenz

  • Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position provides administrative and clerical support to the BWSR Southern Regional Manager, clean water specialists, board conservationists, and grants compliance specialist in the Mankato area office. Additional support may be assigned to other BWSR South Region Offices and staff throughout the state on an as-needed basis. This position is also to provide technical advice and work guidance to OAS staff in additional BWSR offices.

  • Provide administrative support to the BWSR Southern Regional Manager to ensure regional financial, local government planning, and day-to-day managerial operations are accomplished efficiently, accurately, and in accordance with agency policy and procedure.

  • Provide administrative and technical support to regional staff resulting in effective communications, efficient computer operations, and accurate and coordinated procedures.

  • Provide administrative support to BWSR training coordinator and Maintain BWSR website so that information for public and clientele is up-to-date and easily accessible.

  • Manage agency contacts databases so that accurate contact details are available to all BWSR staff through directories, lists, and email address books.

  • Manage Regional Agency Fleet and Office Support responsibilities to ensure safety and availability.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held .

  • Must have strong technical skills and abilities to include the operation and maintenance of personal computer hardware; software applications such as Microsoft Office, Adobe Acrobat, Minnesota SWIFT and program, and BWSR eLINK reporting software or similar software program experience.

  • Experience in an administrative support role with strong administrative skills; and personal organization skills are essential.

  • Ability to provide administrative support to the BWSR Southern Regional Manager to ensure regional financial, local government planning, and day-to-day managerial operations are accomplished efficiently, accurately, and in accordance with agency policy and procedure.

  • Ability to provide administrative and technical support to regional staff, resulting in effective communications, efficient computer operations, and accurate and coordinated procedures.

  • Ability to manage agency contacts databases so that accurate contact details are available to all BWSR staff through directories, lists, and email address books and to provide professional administrative support to BWSR training coordinator.

  • Requires self-motivation and resourcefulness to meet deadlines, and details simultaneously.

Preferred Qualifications

  • Bachelor’s degree.

  • One or more years of administrative support experience.

  • Experience in and knowledge of BWSR policies and procedures and effective use of business communication methods are all essential.

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers, and small tools. Although sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in caring out job duties.

Additional Requirements

Successful completion of the following:

This position requires:

  1. Employment Reference check

  2. SEMA4 Records check

  3. Criminal History check

  4. Education/License Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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