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The Courville at Manchester Scheduling Coordinator/ Central Supply in Manchester, New Hampshire

Job Description: Scheduling Coordinator/ Central Supply

The following statements are intended to describe the general nature and level of work being performed and are not intended to be a complete list of all responsibilities, duties and skills required.

Must be able to safely and successfully perform the job-related functions required by federal, state, or local law. This includes meeting productivity standards for the position and adherence to all personnel policies and procedures.

Summary

The Scheduler Coordinator/ Central Supply is responsible for the Nursing Staff schedule working with Nurses for schedule changes, Time off, Call outs. Working with agency and staff to maintain staff coverage for all shifts, keep in communication with DON, Administrator and Staff development on Staff issues. Weekly updates on staffing needs meeting with DON, HR, Staff Development, and Administrator. Responsible for placing orders for all facility needs, making sure all units are adequately stocked for all shifts.

GENERAL DUTIES AND RESPONSIBILITIES

  • Work with Human Resource Manager and DON when scheduling modified work duty employees in accordance with work restrictions and facility policy.

  • Complete monthly nursing schedule coordinating requests to ensure appropriate coverage on units using OnShift.

  • Complete and post work sheets/ Time schedules. Coordinate variances with the DON.

  • Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary

  • Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary

  • Assist in obtaining nursing staff information needed for daily posting requirements.

  • Responsible for posting daily census

  • Assist on the units when necessary with residents

  • Attend management meetings

  • Assist with reception, appointments and scheduling family visits

  • Maintain accurate documentation and coding on billing of supplies and agency invoices.

  • Maintain a perpetual inventory of every item stocked in order to insure adequate levels of supplies

  • Coordinate and facilitate the ordering of all medical and therapy supplies. Ensures the inventory is consistent with the needs of all residents, based on physical orders

  • Requisition supplies as needed

  • Track equipment rentals (ex. Wheelchair and mattress)

  • Properly storing supplies, including the rotation of stock with expiration dates includes main Central supply room, Clean Utility rooms and each supply closets

  • Restock all Storage supply rooms and Clean Utility rooms on each unit in the facility

  • Clean Infection Control Carts and restocking daily

  • Inventory equipment on hand (ex. Wander guards, Nebulizers & Concentrators, Tech. Gas Supplies, Vital Signs Equipment, Alarms & Alarm Pads)

  • Clean Nebulizers & Concentrators

  • Maintain O2 Storage rooms monitoring equipment & orders and returns

  • Empty Shredders & Assist when collected from outside vendor

  • Routine Geriatric Medical Orders & Stocking incoming supplies

  • Retrieve Unused Alarms/ Broken Alarms clean , fix when broken/ change battery in Alarms when needed

  • Code invoices for orders.

  • Distribution of supplies to proper departments

  • Coordinate the return of supplies and equipment to vendors for credit or exchange when necessary

  • Control cost of ancillary supplies per budget

  • Charges to bookkeeper for billing if appropriate

  • This position may have access to protected health information in the patients medical and financial records to conduct job duties

Basic Knowledge and Education

  • High School Diploma or equivalent

  • Strong oral and written communication

  • Strong organizational and time management skills

  • Must be able to read, write, speak and understand English

  • Ability to relate positively, effectively and appropriately with resident, families, community members, volunteers and other facility staff.

Required License or certification

  • Driver’s License

  • Preferred LNA

Required Experience:

  • Preferred 1 year experience in Nursing/LTC

Hours

Work hours M-F 8:00AM – 4:00PM

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