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Texas Tech University Senior Business Assistant - 2nd Floor Law School Faculty in Lubbock, Texas

37794BR

Extended Job Title:

Senior Business Assistant - 2nd Floor Law School Faculty

Position Description:

Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as: planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness.

Requisition ID:

37794BR

Travel Required:

None

Major/Essential Functions:

Responsible for overall operation of the 2nd floor faculty suite. Senior Business Assistant to 10 full-time faculty members and several adjunct faculty members. Collaborate with the 3rd Floor Senior Business Assistant to help the Personnel Committee. Collaborate to post advertisements in multiple sources. Collaborate to make all schedule arrangements, including, but not limited to, hotel reservations, dinner reservations, lunch orders, extensive and continuous coordination with the candidate, the personnel committee, the faculty, the student leaders, the Dean’s assistant, the Provost’s assistant (as necessary), and IT Department. Collaborate with lunch setup for the candidates’ presentations. Upload Pcard receipts, and prepare and submit food forms. Available to provide assistance to leaders of specialty centers. Some duties include creation and maintenance of confidential files, schedule entrance and exit interviews between students and Directors, review transcripts to ensure grade and course requirements have been met.

Enter test/quiz questions on Blackboard. Pull essay answers individually from students’ exams to prepare for anonymous grading, then enter the grades on Blackboard. Pull LP assignments from TWEN and Blackboard. Proofread and edit journal articles from faculty on the 2nd floor and other areas as needed. Available to perform edits to update and revise book(s) written by faculty member(s). Proofread and edit books and/or book chapters written by faculty members. Proofread and format exams, administer and check-in exams; complete scantron test keys, weight sheets and trailers; and assist with spreadsheets for grades and grade rolls.

Provide general administrative support by typing, copying, scanning, sorting mail, creating seating charts and maintaining attendance records. Proofread and format letters and class materials. Inventory, order, and maintain supplies for the 2nd floor and copiers. Troubleshoot copier and computer problems and request service as needed. Assist other departments with special projects as requested. Coordinate calendars, set appointments, make room reservations, maintain and manage records and receipts from use of Pcard. Assist during receptionist's absence in administration and provide frequent assistance with faculty requests during 3rd floor senior business assistant's absence. Ability to multi-task, be extremely dependable, trustworthy, organized, accurate and detail-oriented. Ability to work with many different personality types.

Grant Funded?:

No

Minimum Hire Rate:

15.20

Pay Basis:

Hourly

Schedule Details:

M-F, 8:00 a.m. to 5:00 p.m.

Work Location:

Lubbock

Preferred Qualifications:

Proficient with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Access. Working knowledge of Word Perfect and Adobe Acrobat.

Be professional, dependable, organized, administratively adept, able to multi-task, communicate effectively and be customer-service oriented. Be able to develop positive working relationships. Be dependable and on time to work. Be flexible and adaptable to changes. Keep information confidential.

Department:

School of Law

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Job Group:

Executive and Admin Assistants

Occasional Duties:

Other duties as assigned.

Shift:

Day

Required Qualifications:

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

1802, 641X

Army Military Occupational Specialty Code:

42L, 42E

Air Force Specialty Code:

3A1X1

Marine Military Occupational Specialty Code:

0111, 0101

About the Department and/or College:

The School of Law has approximately 440 students and 38 full-time faculty members. The School of Law is an integral part of the University and offers 10 dual-degree programs with other Texas Tech schools and colleges. The School of Law has a strong focus on students and is committed to a practical education to produce practice-ready graduates.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

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