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Louisiana Department of State Civil Service ADMNISTRATIVE COORDINATOR 3 - JONESVILLE in Jonesville, Louisiana

ADMNISTRATIVE COORDINATOR 3 - JONESVILLE

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ADMNISTRATIVE COORDINATOR 3 - JONESVILLE

Salary

$2,272.00 - $4,089.00 Monthly

Location

Jonesville, LA

Job Type

Classified

Job Number

194868

Department

LDH- Central Louisiana Human Services District

Opening Date

05/15/2024

Closing Date

5/20/2024 11:59 PM Central

  • Description

  • Benefits

  • Questions

Supplemental Information

CENTRAL LOUISIANA HUMAN SERVICES DISTRICT

CLHSD oversees delivery of mental health, substance use and intellectual and developmental disability services in our 8-parish area: Avoyelles, Catahoula, Concordia, Grant, LaSalle, Rapides, Vernon and Winn.

Job# 194868 Position# 50618120

This position is located in our Behavioral Health Department in Jonesville in our Caring Choices Clinic.

Selected Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies:

Acting Decisively: The ability to make decisions quickly and effectively.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Thinking Creatively:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Thinking Strategically:The ability to generate insights and identify opportunities for future growth of the organization.

Working Safely: The ability to maintain safety by following rules and procedures.

You must include all relevant education and experience on your official State application.You must describe your actual duties as you will not be qualified based on job title alone.A resume upload willNOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit.

All prospective new hires are required to pass a drug screening and a criminal background check.

All prospective new hires will be subjected to employment eligibility verification via the federal government's E-Verify system.

Applicants will be asked to serve a probationary period of not less than 12 months and not more than 24 months.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:

Shawanda Gordon

CLHSD / Human Resources Specialist

Shawanda.Gordon@clahsd.org

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

  • New Year's Day

  • Martin Luther King, Jr. Day,

  • Mardi Gras,

  • Good Friday,

  • Memorial Day,

  • Independence Day,

  • Labor Day,

  • Veteran's Day,

  • Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

  • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

  • Teacher's Retirement System of Louisiana (www.trsl.org),

  • Louisiana School Employees Retirement System (www.lsers.net), among others

    01

    QUESTION 1 AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively. 1= I have no experience and/or am uncomfortable acting decisively 2= I have limited experience or require assistance to act decisively 3= I can act decisively 4= I can act decisively and help others improve their ability to act decisively

    02

    AD: Explain your rating by providing specific and relevant examples in the box below.

    03

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

    04

    CE: Explain your rating by providing specific and relevant examples in the box below.

    05

    MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. 1= I have no experience and/or am uncomfortable making accurate judgments 2= I have limited experience or require assistance to make accurate judgments 3= I can make accurate judgments 4= I can make accurate judgments and help others improve their ability to make accurate judgments

    06

    MAJ: Explain your rating by providing specific and relevant examples in the box below.

    07

    TC: Rate your ability to think creatively based on our definition: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches. 1= I have no experience and/or am uncomfortable thinking creatively 2= I have limited experience or require assistance to think creatively 3= I can think creatively 4= I can think creatively and help others improve their ability to think creatively

    08

    TC: Explain your rating by providing specific and relevant examples in the box below.

    09

    WS: Rate your ability to work safely based on our definition: The ability to maintain safety by following rules and procedures. 1= I have no experience and/or am uncomfortable working safely 2= I have limited experience or require assistance to work safely 3= I can work safely 4= I can work safely and help others improve their ability to work safely

    10

    WS: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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