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Randstad Assistant Office Manager in Jacksonville, Florida

Assistant Office Manager

job details:

  • location:Jacksonville, FL

  • salary:$17 per hour

  • date posted:Thursday, April 8, 2021

  • experience:Experienced

  • job type:Temp to Perm

  • industry:wholesaler of lumber/related materials

  • reference:AB_3615226

  • questions:meaghan.mccahill@randstadusa.com904-996-9128

job description

Assistant Office Manager

Do you have a passion for Interior Design and being a true team player? We are looking for a reliable Assistant Manager for a prominent Kitchen Renovation & Design corporation on the Southside of Jacksonville. The Assistant Office Manager will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. This Job Is Ideal for Someone Who Is:

  • Dependables

  • People-oriented

  • Adaptable/flexible

  • Detail Oriented

  • Focused on Success

  • Team Player Mindset

  • Friendly/Personable/Upbeat attitude

  • Loves wearing "different hats" with changing priorities

  • Maintains professional demeanor both inside and outside of work

Responsibilities

  • Serve as the point person for office manager duties including: ordering materials, coordinating installs & site visits, emailing customer invoices and handling customer follow-up

  • Processing and expediting documents (ie. purchase orders, sales orders, documents where information is updated or changes are cascaded across multiple documents; organization of folders and subfolders and tailoring of pricing lists.)

  • Interact with customers and vendors, in an appropriate and professional manner, providing customer service and sales support.

  • Assist Office Manager with various tasks in different departments as needed including sales and accounting

  • Answer and screen telephone calls, provide information to callers, take messages, or redirect calls to appropriate internal area.

  • Sort, organize, file and maintain documents in client folder.

  • Create and maintain appointments

  • Answer calls/questions from staff and customers.

  • Understand customer needs and show the various products and options.

Skills

  • Oral Communication

  • Handling Confidential Information

  • Problem Solving

  • Scheduling Appointments

  • Preparing Agendas

  • Maintaining Calendars

  • Organization

  • Prioritizing

  • Working Independently

  • Microsoft Office

  • Answering Phones

  • Front Desk

  • Interpersonal Skills

  • Multi-tasking

  • Vendor Management

  • Accounts Payable

  • Scheduling

  • Bookkeeping

  • Administrative Duties (3 years of experience is required)

  • Receptionist Duties (3 years of experience is required)

  • Billing (2 years of experience is required)

Education

  • High School (required)

Qualifications

  • Years of experience: 3 years

  • Experience level:Experienced

Shift: First

Working hours: 8 AM - 5 PM

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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