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MD Anderson Cancer Center Administrative Assistant - Fac Mgt RAF Exec Office in Houston, Texas

SUMMARY

Perform complex administrative and secretarial duties requiring judgment within general guidelines. Impacts department efficiency and productivity, supports RAF and provides back-up assistance to other sections of the department as needed.

JOB SPECIFIC COMPETENCIES

Administrative Support

  • Provide general administrative and clerical support.

  • Submit expense reports for employees via Concur Travel/Reimbursement System in a timely manner as needed.

  • Provide general support and assistance to visitors to the main office by answering requests for information and data.

  • Answers and screens calls to the main extension from other departments, outside vendors, and staff regarding their inquiries.

  • Coordinate meetings and conferences, prepare agendas, record and distribute minutes.

  • Compose and/or modify professional business communication documents including memos, reports, drafts, letters, emails and presentations.

  • Schedule meetings and arrange and reserve conference rooms, audio visual and telephone equipment for meeting and conferences as needed.

  • Interprets and provides guidance to the staff on institutional and departmental policies

Human Resources

  • Provides administrative support for specific human resources activities

  • Responsible for vetting and issuance of badge requests for consultants and contractors.

  • Coordinate on-site and off-site training keeping track of license renewals for the department.

  • Co-ordinate safety training for departmental staff.

  • Updating position descriptions as instructed.

  • Serve as the timekeeper/back-up time keeper for RAF.

Fiscal Activities

  • Prepare requisitions as instructed by management for specific office purchases such as tools, uniforms, & PPE

  • Ensures vehicle logs and fuel tickets are reconciled and submitted to the fleet services monthly.

  • Monitor and balance fund activities and assists with reconciliation process.

Other duties as assigned

  • Back up to the support staff in RAF. This includes answering phones, distributing mail, scheduling meetings, maintaining office equipment and supplies, entering purchase requisitions on ResourceOne and ordering office supplies.

High school diploma or equivalent. Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 151003

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

  • Work Week: Days

  • Fund Type: Hard

  • Work Location: Hybrid Onsite/Remote

  • Pivotal Position: No

  • Minimum Salary: US Dollar (USD) 37,500

  • Midpoint Salary: US Dollar (USD) 46,600

  • Maximum Salary : US Dollar (USD) 56,000

  • Science Jobs: No

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