Job Information

NANA Subcontracts Administrator (Professional III) - Services Procurement in Golden, Colorado

Subcontracts Administrator (Professional III) - Services Procurement


Akima Infrastructure Services (AIS) specializes in obtaining hard-to-find, highly skilled personnel for the Department of Energy Management and Operating (M&O) prime contractors. Additionally the company provides state-of-the-art, flexible Distance Learning platforms to military and civilian organizations utilizing the latest technologies and instructional platforms. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to safety, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Job Summary:

The Subcontracts Administrator (Acquisition Services) III for Services Procurement and will be assigned to the Facilities and Site Services Team within Acquisition Services. This resource will generally be expected to work with the Procurement Project Managers within Acquisitions Services to receive completed SOWs and acquisition plans and to execute those plans to the greatest extent possible. This can mean preparing and releasing solicitations, receiving proposals, negotiating, documenting, and awarding purchase orders and subcontracts for all services and equipment necessary for the assigned request. This specialization may involve significant negotiation of rates and terms & conditions, review of price proposals against Service Contract Act Wage Determinations and may involve significant procurement strategy development and a large volume of individual requests often with short deadlines. The complexity of the procurements and awards assigned will depend on the experience of the resource provided by the Vendor for this work.


  • Review document packages submitted by end users (Technical Monitors/TMs) for completeness and compliance with NREL’s Reference Guide, policies, and procedures.

  • Using NREL’s Oracle Procurement Cloud system and/or available templates, prepare and send solicitations to identified sources per NREL’s Reference Guide, policies and procedures, including coordinating with the TMs on answers to questions submitted by offerors and providing the answers via solicitation amendment.

  • Receive and log proposals and perform necessary intake review for requisite and relevant information as applicable to the particular solicitation.

  • Provide proposals, relevant details, and required Technical Qualitative and Quantitative Review (TQQR) for sole source proposal evaluation or Source Evaluation Team (SET) documents for competitive proposal evaluation to the TM.

  • Prepare a negotiation plan and complete negotiations with offeror as may be appropriate.

  • Work with NREL AS’ PPC team and relevant research support organizations that may be required collaborators on the solicitation/award e.g. to obtain advice, reviews and/or approvals (i.e., Cyber Security, Environment Health Safety & Quality , Site Operations, Office of General Counsel, DOE, etc.).

  • Document all requisite activities per NREL’s Reference Guide, policies, and procedures in the Business Decision Summary (BDS) and include supporting documentation as evidence in the file per templates, examples and NREL’s Reference Guide.

  • Work directly with the team leader/team manager to award POs and subcontracts.

  • Attend regular individual, team, group and officewide meetings and applicable trainings.

  • Perform other activities necessary to support the Acquisition Services office.


Minimum Qualifications:

Basic knowledge of laws, regulations, principles, procedures and practices related to business support functions. Complete understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered. Additionally, the construction SA should have a basic understanding of:

  • Financial analysis and business math skills.

  • Strong communication, interpersonal and organizational skills, with attention to detail and planning.

  • Ability to work in a changing and fast paced team-oriented environment, ability to interpret and discuss technical information with others as well as analyze and provide solutions to less complex contractual issues.

  • Strong computer skills, including Microsoft Office Suite.

  • Davis-Bacon Act and Related Act experience.

  • At least 2 years of construction contracting experience, preferably with a federal entity.

  • Understanding of basic design principals and the various construction contracting vehicles.

Desired Qualifications:

  • 5 years with BS Degree, or

  • 3 years with MS Degree, or

  • Equivalent relevant experience may be substituted for education.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Job: Contracts, Pricing & Procurement

Primary Location: US-CO-Golden

Shift: Day Job

Req ID: AIS00284