Aston Carter Executive Assistant in Edgewater, Maryland
• Will provide direct support to CEO responsible for multiple Energy Services Companies and Real Estate Holding Entities. • Act as a liaison between CEO, company employees and clients (customer service) • Will manage / filter CEO’s email and phone correspondence, delegate tasks to company employees, reply to customers • Answer and direct incoming phone calls • Maintain filing system and tasks management software • Assist in coordinating CEO personal affairs and schedule • Support in the development of Project Proposals and Tracking • Developing more efficient systems for time management, information compilation and dissemination and communication • Stay current on CEO Tasks List, priorities and delegation • Composing documents and emails for CEO • Organize CEO and Company's Weekly Meeting Cadence • Schedule appointments and coordinate multiple calendars (business and personal) • Keeps the appointment calendar, but also plays a role in any scheduled meetings. • Take notes and provide follow-up on action items or deadlines discussed in meetings. • Managing projects for company-wide initiatives & keep the CEO updated on progress • Report planning and budgeting finance to CEO • Listening to and advising CEO about policy changes • Acting as a CEO spokesperson within the organization and to the general public • Correspondence and follow-up with Company Employees • Correspondence and follow-up with new & existing customers • Ensuring reporting, KPIs and action items are complete and reported to CEO • Gather, analyze data and prepare presentations • Planning Events (Company & CEO) • Book business travel and family vacations • Creating itineraries, managing transportation, reserving meals and accommodations for business trips • Support philanthropic interests • Maintain contact lists • Organize speaking engagements • Create expense reports • Make restaurant reservations • Do shopping and errands • Order office supplies • Hire and supervise household staff • Buy gifts, send holiday cards • Research, hire, and supervise vendors and contractors for home projects, as needed • Ensure the routine maintenance of homes and vehicles
Calendar management, Administrative support, Microsoft office, Calendaring, Administration, Administrative assistance, Executive support, Event coordination, Executive administrative, Executive administrative support, Travel management, Support, Powerpoint, Microsoft, Outlook, Schedule meetings, Data entry, Executive assistance, Travel coordination, Expense management, Microsoft office suite, Schedule appointments, Written and verbal skills, Sharepoint, Executive administration
Top Skills Details:
Calendar management,Administrative support,Microsoft office,Calendaring,Administration,Administrative assistance,Executive support,Event coordination,Executive administrative,Executive administrative support,Travel management
Additional Skills & Qualifications:
• Bachelor’s Degree or Higher • Two (2) Plus Years as a Proven experience as an Executive Assistant or Chief of Staff • Proficiency in Microsoft Excel, Outlook, Word and Power Point • Experience with Adobe Acrobat and QuickBooks Online
About Aston Carter:
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At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email firstname.lastname@example.org (%email@example.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
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