Job Information

Northampton County Clerical Technician 2 - Corrections in Easton, Pennsylvania

Please note that this position will be filled as per the AFSCME Residual Non-Professional Unit Collective Bargaining Agreement (click here for additional information). Detailed Job Posting - Insight GENERAL PURPOSEThe Clerical Technician 2 - Corrections performs clerical work and a variety of support tasks in the area of specialization. Work includes or may include filing, interpretation of court documents, data entry, and accounting. SUPERVISION RECEIVEDThis position reports directly to the Corrections Coordinator or Administrator in the assigned department. SUPERVISION EXERCISEDThis position is not responsible for the supervision of other employees or functions. ESSENTIAL DUTIES OF THE POSITIONAnswers incoming phone calls and forwards to the proper department when needed. Answers general inquiries from other County departments or other correctional facilities. Receives and refers incoming correspondence to the appropriate worker. Checks incoming correspondence for completeness of information required. Creates files and maintains filing system of inmate records and other records on alphabetic, chronological, numeric or other basis. Pulls and reviews files and refers to the appropriate worker or supervisor when action is required. Retrieves requested materials from files. Runs daily reports concerning the function of the specific department. Maintains daily lists of activities to ensure proper documentation is received when needed. Enters jail generated paperwork into the jail management system. Interprets court documents and accurately enters data into jail management system. Maintains records and logs of various information and produces reports when needed. Works with other County departments or other correctional facilities to accomplish scheduling of transports or other corrections-related tasks. Maintains confidentiality of inmates' personal information, including HIPPA protected information. Assists with inter-departmental mail delivery. May assist in accounting duties of inmate accounts. Schedules, organizes and notifies parties of meetings, conference, hearings and similar activities. Assists other staff members as needed. *An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. REQUIRED MINIMUM QUALIFICATIONS EDUCATION and EXPERIENCE: Completion of a High School, or general equivalency diploma; AND At least one (1) year of general clerical work experience in an office environment, preferably in a legal or judicial setting. Must maintain annual certifications in First Aid, CPR (Cardio Pulmonary Resuscitation) and AED (Automated External Defibrillation). BACKGROUND INVESTIGATION: As a post-offer, prerequisite for appointment, appointees must pass a criminal history check. URINE DRUG SCREEN andndash; As a post-offer, prerequisite for appointment, appointees must pass a urine drug screen. Employees assigned to this title will be required to submit to a Criminal Background Check and Child Abuse Clearance at least every three (3) years, per PREA (Prison Rape Elimination Act). Employees will be required to stay aware and adhere to PREA regulations and understand the circumstances of said Federal regulations. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of clerical practices and procedures commonly employed in administrative, governmental, legal, judicial or similar offices. Basic knowledge of clerical accounting methods and techniques used in maintaining established accounts, posting and balancing transactions, and compiling reports. Basic knowledge of Microsoft Office and ability to learn and navigate throug