Job Information

Michigan State University Office Assistant IV in East Lansing, Michigan

Job postings

Office Assistant IV

Back to search results Apply now Job no: 938506

Work type: Support Staff

Pay Grade:10

Major Administrative Unit / College:Information Technology Services

Department:It Services Vp And Cio 10047005

Sub Area:CT- Clerical Tech.

Salary:Salary Commensurate with Experience

Location: East Lansing

Categories: Administrative/Business/Professional, Clerical Technical- CT, Full Time (90-100%), Union

Position Summary

MSU IT is looking for an Office Assistant IV to join our Administrative Support Services group! The Administrative Support Services group provides support to a large central information technology department that enables the University’s excellence in education, research, and outreach through the delivery of world-class information technology solutions and resources.

In a support partner model, this role will work with MSU IT’s departments to provide support to executive directors, support staff, students, and guests in the operational run of the department and the Office of the CIO. The role will support the director and senior leadership with calendaring, scheduling, communications, reporting, student, and hourly hiring, onboarding/offboarding, front desk/reception activities for the Office of the CIO, financial processing, coordination of meetings and events, reception services for the Office of the CIO and contribute as a subject matter expert regarding administrative functions of the organization and university.

This role will also be responsible for:

  • maintaining departmental records, directories, and reports

  • coordinating and ordering departmental supplies and maintain vendor accounts for departmental purchases

  • processing and tracking financial requests including the use of a purchasing card

  • coordinating meeting rooms, office keys, and general facility requests

  • providing general office assistance in support of department operations

Michigan State University (MSU) is a top 100 global university located in East Lansing, three miles east of the state’s capitol. The MSU community includes more than 12,000 faculty, academic and support staff, as well as 49,695 students. MSU offers an extensive benefits package to its employees including health care, prescription, and dental coverage, and a base retirement program with a University matching contribution, as well as basic life insurance. In addition, MSU offers educational benefits including a course fee courtesy program and educational assistance.

MSU Information Technology provides the primary leadership for strategic, financial, and policy initiatives affecting information technology (IT) across MSU. MSU IT offers technology resources that support MSU’s mission of providing education, conducting research, and advancing engagement.

Diversity, Equity and Inclusion (DEI) are essential elements, vital to the culture MSU Information Technology endeavors to cultivate. This includes providing opportunities and access for all people which incorporate differences of race, age, color, ethnicity, gender, sexual orientation, gender identity, gender expression, religion, national origin, migratory status, disability/abilities, political affiliation, veteran status and socioeconomic background.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in maintaining account ledgers, departmental operations, employment, or in performing tasks related to the area of employment; experience in word processing, editing and composing correspondence, and maintaining spreadsheets and/or databases; or an equivalent combination of education and experience.

Desired Qualifications

  • Experience with calendaring, spreadsheet, and presentation software

  • Excellent written and oral communication skills

  • Demonstrates a work orientation that includes problem solving, teamwork and adaptability to change

  • Conducts all tasks with attention to detail

  • Experience with large meeting and event coordination, agenda preparation and note taking

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and Cover Letter

Special Instructions

Three professional references knowledgeable of your work

Work Hours



Bidding eligibility ends on 4/9/2024 at 11:55 PM

Advertised: Apr 3, 2024 Eastern Daylight Time