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Michigan State University Accounting Clerk II in East Lansing, Michigan

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Accounting Clerk II

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    Back to search results Apply now Job no: 739337

Work type: Support Staff

Pay Grade:08

Major Administrative Unit / College:Residential & Hospitality Services, Div

Department:Vpae Finance And Business Office 40000831

Sub Area:CT- Clerical Tech.


Location: East Lansing

Categories: Administrative/Business/Professional, Financial/Accounting, Office/Clerical Support, Residential and Hospitality Services, Clerical Technical- CT, Full Time (90-100%), Union

Position Summary

Oversees accounting and payroll processes of a Department or Unit in the Division of Residential & Hospitality Services; processes and audits accounts payable, accounts receivable, travel vouchers, labor distributions, payroll reports and records, audits sales to receipts, and supervises student employees in order to provide accurate accounting records and services; evaluates data from various sources and updates unit accounting processes to contribute to operational effectiveness; collects financial data, prepares and reviews special reports for accuracy and thoroughness; maintains accounting records to prepare unit reports, budgeting and forecasting; reconciliation of revenue to deposits, calculation of Capital Asset Management charges; maintains purchasing, accounting records and verification systems including Direct Payment Vouchers, Open Orders, Pro Cards, Purchase Requisitions/Orders, Web Requisitions, Personal Service Contracts; interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct; assist with department training on new policies and procedures; interviews, hires, schedules, trains and supervises student employees and interns; evaluates data from various sources and updates the departments accounting database in order to facilitate the retrieval of information; maintains biweekly accounting and payroll functions of a department or unit, where potential mistakes in coding expense or other details could cause delays and system errors, resulting in processing interruptions an affecting employees pay; manages code expense actions for payroll time, reports and accruals; reviews termination reports and adjustments to personnel actions; audits and processes payroll deductions, time submissions, miscellaneous deductions, special payment authorizations, and exception pay for salary and hourly employees according to university guidelines; tracks vacation payouts, process and track overpayments, maintains individual and cumulative payroll for financial records.

Unit Specific Education/Experience/Skills

The job requires: knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software; or an equivalent combination of education and experience.

Desired Qualifications

Experience and knowledge in Microsoft Office, Word, Excel, AIS Document Viewer, Ultratime timekeeping system, Quickbooks, Kinetics, and EBS.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:

Work Hours

Mon-Fri 8AM-5PM; may include evenings and weekends.

Bidding eligibility ends on 10/19/2021 at 11:55 PM

Advertised: Oct 13, 2021 Eastern Daylight Time