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Texas Agricultural Experiment Station Business Associate III in College Station, Texas

Job Title

Business Associate III

Agency

Texas A&M Agrilife Research

Department

Unit Business Services

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Responsibilities:

The Business Associate III, under general supervision, provides support for business activities. Job Description: The Business Associate III, under general supervision, provides support for business activities. Responsibilities: -Enters, reviews, and reconciles vouchers and requisitions. Monitors and reconciles multiple, complex accounts. Assists with monitoring of the overall budget. -Investigates errors on transactions and recommends and coordinates appropriate corrective action. Responds to complex inquiries from vendors and business units or departments -Prepares documents and reports for year-end and new year start-up activities. Implements purchasing activities. -Prepares and reviews electronic documents. May serve as a liaison to financial/accounts payable. Coordinates activities associated with conferences, continuing/ distance education, and communicates travel and other policies. -Composes routine business related correspondence. Maintains business files and assists with specialized business projects, tasks and activities. Disseminates business information to faculty, staff, and students. May assist in the planning, developing, implementing, coordinating and monitoring of business programs and services. -Participates in the hiring and training of student workers and may provide supervision.

  • Processes payments for invoices in AggieBuy for 02, 06, & 07 for the entire business unit and process requisitions

  • Use FAMIS, AggieBuy, Canopy, Laserfiche, Outlook, Word, Excel etc. programs to complete job duties

  • Manage and process payment card reports for users

  • Review and submit monthly vehicle reports, manage vehicles maintenance, and inspection place in Laserfiche

  • Collect and balance fuel receipts to process Voyager invoice

  • Review holding and reimbursement account. Release purchase order numbers (PO’s)

  • Using FAMIS/Canopy to verify funds while processing payment cards transaction in Concur and invoices in AggieBuy

  • Prepares car rental direct bill vouchers in AggieBuy

  • Travel Card Management and travel Coordinator

  • Other duties as required

Required Education and Experience:-High school diploma or equivalent combination of education and experience. -Five years of related experience in general office, bookkeeping, or personnel operations.Required Knowledge, Skills and Abilities:-Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Texas A&M AgriLife Research is the state’s premier research and technology development agency in agriculture, natural resources, and the life sciences. Headquartered in College Station, AgriLife Research has a statewide presence, with scientists and research staff on other Texas A&M University System campuses and at the 13 regional Texas A&M AgriLife Research and Extension Centers. We conduct more than 500 projects each year, with more than $202.5 million in research funding for fiscal year 2015. AgriLife Research helps to improve the productivity, efficiency, and profitability of agriculture. At the same time, we focus on conserving natural resources and protecting the environment.

Texas A&M AgriLife Research is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-2423​.

Useful Links:

  • Information for Prospective Employees (http://agrilifeas.tamu.edu/hr/about-us/)

  • Human Resources (http://agrilifeas.tamu.edu/hr/)

  • FAQs (http://agrilifeas.tamu.edu/hr/careers-employment/prospective-employees/resources/legal-considerations/#links-faqs)

  • Other TAMUS Job Opportunities (http://apps.system.tamus.edu/jobsearch/)

  • And Justice For All (http://www.fns.usda.gov/cr/and-justice-all-posters)

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