CASY-MSCCN Jobs

Sr Project Coordinator - Administrative

Job ID

120762

Posted

26-May-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management, Project Management, Sales Support, Workplace Strategy

Location(s)

Brooklyn - Ohio - United States of America, Cleveland - Ohio - United States of America, Independence - Ohio - United States of America, Lakewood - Ohio - United States of America

About the role

The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation, invoice & pay application processing, financial reconciliations, and project reporting. The ideal candidate will have a background in data management and excellent presentation skills.

What you’ll do

• Oversees and manages project documentation and coordinates documentation revisions and distributions.

• Prepares standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.

• Coordinates and schedules meetings and communication plan(s) regarding projects among teams and/or clients. Coordinates and acquires vendor quotations for processing. Coordinates change orders, change directives (CD), and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates, and inviting tender participants.

• Enters project information data (i.e., project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).

• Processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).

• Prepares and reviews invoices and payment applications for processing in accordance with compliance requirements as per established governance of clients.

• Acts as a point of contact for urgent matters among the team.

• Assists in project close-out procedures for all projects including arranging and archiving of hard copy files; receipts of required close-out/turnover documents; compliance with a close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals

• Assists Project Manager in maintaining project metrics for SLA & Key Performance Indicators.

• Assists with project administration solutions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).

What you’ll need

• A high school diploma or General Education Degree (GED) is required. Associate degree (AA/AS) preferred.

• Minimum of 2 years of experience in a project coordinator role with the real estate industry

• Experience with purchase orders, and validating and submitting invoices

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• CBRE has a culture of respect, integrity, service, and excellence that shapes our approach to every opportunity.

• We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)