University of Virginia Department Finance and Administration Manager, American Studies in Charlottesville, Virginia
The Department of American Studies (https://americanstudies.as.virginia.edu/) at the University of Virginia (UVA) seeks applications for a full-time Department Finance and Administration Manager.
This position oversees the administrative operations of the department, working in collaboration with the Department Chair, Associate Chair, and Director of Undergraduate Studies. This position is responsible for managing cross functional areas to include, but not limited to, budget, finance, facilities and maintenance, IT and HR. The incumbent supervises all aspects of administration to ensure effective and efficient delivery of services to students, faculty, and others. This position works in partnership with other departments, the Dean's Office, and central units.
Duties & Responsibilities include:
Fiscal administrative support, including creating annual budgets in conjunction with the Department Chair; maintaining fund balances and tracking department spending; processing expense reports for faculty and department; preparing monthly reconciliations; preparing supplier invoices and purchase requisitions
Student and academic support, including assisting students and faculty with general questions; advising faculty, majors, and prospective students on undergraduate policies, requirements, and deadlines; processing exceptions to academic requirements in SIS; producing reports as needed; maintaining the course catalog; and general coordination with the University Registrar on updates to the Undergraduate Record.
General administrative support, including answering phones; ordering supplies; coordinating facilities maintenance; maintaining website users and completing website updates; scheduling and planning monthly faculty meetings; and maintaining records.
Event planning support for various program events including major info sessions and graduation.
In addition to the above job responsibilities, other duties may be assigned.
Two years of increasing management and administrative responsibility supporting financial and academic operations and human resources.
Relevant exempt level experience may substitute for a degree.
Excellent communication, collaboration, and problem-solving skills.
Sound judgment and decision-making.
Demonstrated customer service
Ability to clearly articulate specific information in areas of subject matter expertise to a diverse set of stakeholders.
This position is located in Charlottesville, VA. This position is may offer a hybrid work schedule, dependent upon needs of the department and incumbent's performance.
This is an Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.
This position will remain open until filled, review of applications begins October 2, 2023. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.
Please apply through Workday, and search for R0052899. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:
• Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at email@example.com.
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
The University of Virginia is an iconic public institution of higher education, boasting nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center, and proud history as a renowned research university.
In January of 1819, the Commonwealth of Virginia’s General Assembly chartered what would become the University of Virginia. Entering our third century, the University has served Virginia, the nation, and the world by: educating responsible citizen-leaders; advancing, preserving, and disseminating knowledge; and providing world-class patient care. These responsibilities are enduring and continue to inspire our efforts.
The UVA Health System is renowned for providing outstanding patient care, educating tomorrow's health care leaders, and discovering new and better ways to treat diseases. The UVA Medical Center and Physicians Group, School of Medicine, and School of Nursing are recognized for their excellence in patient care, education, and research.
At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers an array of other benefits and services to support faculty, staff, and UVA Health team members with their personal and family needs.
We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. For more information on the University of Virginia and the surrounding area, visit our Why UVA (https://hr.virginia.edu/careers-uva/why-uva) and Why Charlottesville (https://hr.virginia.edu/careers-uva/why-charlottesville) webpages
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