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The Walt Disney Company Secretary IV in Burbank, California

Job Summary:

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you’ll have the opportunity to join a team that’s beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you‘ve been looking for.

This role is the central support for our very busy and exciting AV Finishing department in the Creative Services team. You’ll be directly responsible for providing secretarial support to our VP as well as general assistance to the broader team. But beyond that, you’ll play a pivotal role in ensuring our work flows run smoothly, assets are tracked, files are securely set up and submitted, and key approvals are noted.

Responsibilities:

  • Expertly manage the office of our VP including but not limited to:

  • Heavy phone calls on multiple lines

  • Manage extremely busy calendar with often conflicting demands appropriately

  • Create and reconcile expense reports and manage travel when necessary in Concur

  • Manage incoming/outgoing mail and draft correspondence

  • Support the workflow of the AV department including but not limited to:

  • Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services

  • Maintain release and trailer schedules

  • Manage music cue sheets database for all Disney/Marvel/Lucasfilm trailers, TV/Radio/Internet spots and other promotional spots (domestic and international)

  • Work with vendors to request cue sheets for all trailers and spots

  • Digitally import all audio and video files onto secure server. Update and maintain all digital film folders.

  • Knowledge of different connection set ups, i.e. fiber; TVIPS; Source Connect; StreamBox a plus

  • Maintain files including all incoming music license contracts, agreements, invoices, check requests, cue sheets, in-office music library and music archive storage room

  • Interest in music clearances necessary

  • Manage requests for Sizzle reels for the Studio. Obtain approvals and route files for watermarking and security burns

  • Print and manage all VFX continuities

  • Keep accurate notes on all for follow-up matters discussed at weekly staff meeting

Basic Qualifications:

  • Previous administrative experience within entertainment industry for high level executive

  • Excellent computer proficiency – Mac: Filemaker Pro, Word, Outlook, iTunes

  • Excellent and professional phone skills with multi line phones

  • Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly

  • Detail oriented with the ability to maintain professionalism under pressure

  • Ability to build and maintain relationships with internal / external partners

  • Ability to anticipate needs, be proactive, resourceful, take initiatve and flexible

  • Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture

  • Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously

  • Effective communicator, both verbally and written

  • Ability to be flexible with work schedule (overtime is required)

Preferred Qualifications:

  • SAP / Concur experience preferred

Preferred Education

  • Bachelor’s Degree in Communications, English, Business Administration or Equivalent experience preferred

Job ID: 859911BR

Location: Burbank,California

Job Posting Company: Studios Content

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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