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Idaho Division of Human Resources ADMINISTRATIVE ASSISTANT 2 in Boise, Idaho

ADMINISTRATIVE ASSISTANT 2

Posting Begin Date: 2024/06/10

Posting End Date: 2024/06/24

Category: Environmental Services

Sub Category: Natural Resources

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 19.04

Maximum Salary: 21.42

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Applications will be accepted through 4:59 p.m. MDT on the posting end date.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 2 for the Boise Regional Office.

Salary Range: $19.04–$21.42

Responsibilities:

Personnel Management:

· Supervise administrative staff to provide outstanding customer service to internal and external customers.

· Complete timely annual performance evaluations for administrative staff and ensure staff follow DEQ policies and procedures in completing their duties.

· Assist with conflict resolution and problem solving to maintain a productive working relationship between clerical, technical, and management staff.

· Support professional development of staff and ensure outstanding quality of work.

Office and Facility Management:

· Plan and implement all administrative systems for the Boise Regional Office.

· Coordinate with the Regional Administrator, regional managers, and technical staff to identify priority initiatives, negotiate budgets, and direct resources accordingly in a timely manner.

· Plan, coordinate, and oversee day-to-day operations, including scheduling meetings, telephone coverage, office equipment and supplies, vehicle maintenance, and building maintenance required by lease.

· Manage fiscal accounting system for regional office, including accounts receivable and payable, contract development and renewal, purchase requisition development, and state purchase card processing.

· Maintain regional inventory of computers, vehicles, boats, and field equipment used in regional operations.

· Maintain fleet vehicle software and keep data entry up to date.

· Assist with safety activities, including fire and earthquake drills, office security, and personal protective equipment maintenance.

Regional Human Resource Assistance:

· Coordinate with Human Resource staff to assist employees with time sheets, leave requests, travel approval, and injury reporting.

· Assist regional managers with hiring procedures, offer letters, performance evaluations, job descriptions, and position approval requests.

· Assist regional managers and HR staff with new employee orientation and complete new hire documentation.

Minimum Qualifications:

Good knowledge of:

· office support functions including word processing

· filing

· composing a variety of business documents

· reception

· researching, compiling, and summarizing data for reports.

Experience:

· interpreting, applying and explaining complex information such as regulations, policies or services

· independently solving problems/performing liaison activities in a work setting

· coordinating activities requiring complex arrangements.

Desired Specialty Minimum Qualification

Proficiency with Microsoft Office software (Word, Excel, Teams) and Adobe

Physical Requirements:

• Ability to sit and work on a computer for 2-4 hours at a time.

• Ability to bend and reach for filing purposes.

• Some periods of heavy reading and typing are required.

• Ability to lift 30 pounds when working with file boxes.

• Some travel may be required.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

  To protect human health and the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If you have questions, please contact us at:

Email: [email protected]

Phone: (208) 373-0333

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