Job Information
RWJBarnabas Health Secretary in BELLEVILLE, New Jersey
SecretaryReq #:0000166351
Category:Clerical / Administrative Support
Status:Full-Time
Shift:Day
Facility:Clara Maass Medical Center
Department:Cancer Center
Location:
Clara Maass Medical Center, 1 CLARA MAASS DRIVE, BELLEVILLE, NJ 07109
Job Overview:
Under the direction of the Manager, the Secretary assists in the planning, organizing, implementing and evaluating the activities by performing clerical and receptionist duties and maintaining the physical environment of the area.
Qualifications:
Required:
High school diploma
Knowledge of computer applications, including Word and Excel and the ability to multi-task successfully
Excellent verbal communication, interpersonal and demonstrated writing skills
Preferred:
Experience with EPIC
College degree
Scheduling Requirements
Shift: Day
Status: Per Diem (Scheduled to work, based on department's needs)
Essential Functions:
Register all patients at the beginning of every month
Register consultations, follow ups, CT simulations, and new starts
Assist with scheduling/pre-registering patients while gathering and properly filing patient records into Aria
Assist with answering the phone
Oversee dictation list in Excel and faxes dictations out to patients' doctors
Call to verify insurance company whenever a patient s insurance changes or when a new patient is pre-registered
Assist with obtaining insurance authorizations for radiation therapy treatments and faxes out patient records to authorization department whenever records are requested, while properly documenting authorization in SMS, Aria, and RASI upon retrieval
Check all patient s hospital and professional account numbers every day to ensure billing accuracy before all billing charges are exported
Also documents all hospital charges in the Monthly Stats
Call to obtain insurance authorization for Xofigo patients and properly documents authorization in Aria upon retrieval
Obtains PCP referrals (when the insurance company requires it).
Patient registrations
Verifies patient demographics
Verifies patient insurance coverages
Verify and maintains updated patient contact information
Schedule patient appointments
Consultations
Follow Ups and Uber for pts.
Retrieve patient records from multiple doctors for archival into Mosaic
Manually scan patient records into RASI
Patient insurance coverage verification
Verify treatment authorization for patients from insurance provider
Answer telephone and professionally direct questions directly related to department to appropriate persons
Oversee all charges and maintains highest level of accuracy for patient billing
Maintains and performs patient billing for doctor s treatment
Verity s hospital billing for patient treatment is properly exported into main hospital billing system
Maintains patient identification system and verifies accuracy and completeness of data integrity.
Transmits doctor s dictation to consulting physicians
Manually creates monthly stats for department.
Tracking of all patient treatments to ensure billing accuracy
Coordinates review of denied billing
Reviews individual billing charges to ensure proper coding and data is correct
Submits review documents as required by insurance providers
Performs necessary follow-up calls with doctors and technicians on as needed basis gathering required data to recoup submitted charges for hospital
Maintains departmental patient referral log
Maintain pertinent treatment information on per patient basis
Patient Name, Data of consultation, Date of diagnosis code, Primary physician, Referring physician, In / Out Patient status
Performs OTV billing for physician professional billing
Attend departmental meetings with department managerial staff ensuring all staff is current on patient issues/billing status/ and other pertinent issues.
Keep ledger of expired pts from Radiation Oncology.
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered,
high-quality academic medicine in a compassionate and equitable manner, while delivering
a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer