Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst IV in Austin, Texas
Job/Position DescriptionThis position reports to the Director of Medicaid and CHIP Services Systems and is critical to support multiple application teams. The position requires an individual that applies analytical skills to support input for procurements of software, staff augmentation and other contracted resources ranging from simple to extremely complex applications projects. Competent to work on complex projects and applies a comprehensive knowledge of business administration concepts, practices, and procedures to ensure compliance with HHSC procurement processes. The candidate is capable to work under tight deadlines and handling heavy workloads. Requires strong organizational skills, and the ability to make decisions in organizing, prioritizing multiple assignments, and works in a professional manner. With limited general direction, operates independently and responds rapidly in a complex organizational environment with daily customer interchange and multi-faceted tasking. Schedules and scribes complex meetings. Coordinates building activities. Provides support to approximately 100 staff, both state and contracted. Coordinates on boarding for new employees and contractors (paperwork, office space, computers, phone, badge, basic office supplies, etc.)Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.1. Performs general administrative and office support. - 25%2. Creates and tracks purchase orders from creation through order completion and payment, ensuring purchase requests follow procurement guidelines. -10%3. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents. - 20%4. Creates, proofs and edits materials to support presentations and dashboards for executive review. - 20%5. Coordinates meetings, conferences, and seminars including locating and scheduling conference rooms. - 25%Registrations, Licensure Requirements or CertificationsNone. May be asked to acquire Certified Texas Contract Manager.Knowledge Skills Abilitiesand#149;Knowledge of general modern office practices and administrative procedures. Ability to operate standard office equipment and software.and#149;Ability to effectively perform administrative procedures.and#149;Must maintain discretion while handling confidential and sensitive issues and information.and#149;Knowledge of Information Technology and its functions.and#149;Strong customer service focused, organizational skills, ability to multi-task with excellent time management.and#149;Good problem solving skills and ability to pay attention to detail.and#149;Ability to follow complex verbal and written instructions.and#149;Exceptional written and oral communication skills.and#149;Able to establish strong working relationships with other areas.Initial Screening Criteria3-5 years of progressively responsible office experience.Experience with Microsoft Office such as Outlook, Excel, PowerPoint, Word, SharePoint, and/or Visio.Prior experience with technology staff preferred. Additional Information https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=596642 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.