Job Information

Whole Foods Market Accounts Payable Analyst in Austin, Texas

Job DescriptionResponsible for receiving and processing invoices and expense reports along with associated General Accounting tasks, including journal entries, account reconciliations, reporting and control. Responsible for matching invoices and expense reports to checks to verify proper payment, for performing stop pay and void processes and for researching unpaid or incorrectly paid invoices. Advises WFM team members and organizations on Accounts Payable processes, systems and deadlines.

Additional Information:

This role will observe the 3-day hybrid office model and be based in Austin, TX.


  • Takes ownership in effectively supporting and improving Accounts Payable processes associated with invoicing, wires, filing, account reconciliation, payments, etc.

  • Serves as point of contact for supported teams, groups, vendors, and other stakeholders in terms of Accounts Payable processes, deadlines, and requirements.

  • Responds to stakeholder inquiries by researching, addressing, and resolving identified issues.

  • Effectively satisfies business needs related to Accounts Payable systems and mining of Accounts Payable data.

  • Performs Accounts Payable close and reconciliation activities within assigned area(s).

  • Researches and provides data for internal and external audits.

  • Trains and mentors other specialists.

  • Autonomously manages significant projects.

  • Acts as key point of contact for major supplier relationships.

  • Performs other duties according to assigned area, below:

Merchandise / Expense Accounts Payable

  • Troubleshoots technical and business processes related to Accounts Payable issues.

  • Works with Financial Systems team on testing for Workday implementations or enhancements.

  • Performs EFT solicitation and vendor on-boarding backup.

  • Performs pay cycle and distribution backup.


  • Manages vendor relationships to move electronic invoicing and ordering projects into production.

  • Maintains vendor relationships to ensure receipt of accurate and complete electronic invoicing data.

  • Partners with global and regional IT teams to develop and test application enhancements.

  • Partners with global and regional data control teams to resolve electronic invoicing and ordering data issues.

  • Creates and updates electronic invoicing and ordering documentation.


  • Familiar with basic Accounting principles and practices.

  • Advanced understanding of Accounts Payable and related general ledger systems and processes.

  • Able to perform mathematical computations quickly and accurately.

  • Anticipates and accepts changing roles, directions, and work methodologies.

  • Able to easily shift priorities.

  • Demonstrates resilience and the ability to bounce back from confusing or difficult situations.

  • Communicates structured information in a clear, concise, and organized fashion.

  • Collaborates with others to achieve objectives and ensure information flow.

  • Tailors communication approach to specific situations and audiences.

  • Conveys confidence and poise in stressful situations.

  • Readily involves others to accomplish individual and group goals.

  • Welcomes and acknowledges the ideas and inputs of others.

  • Takes initiative and demonstrates a strong desire to reach challenging goals and pursue excellence.

  • Contributes personal ideas and knowledge to accomplish work.

  • Gathers and analyzes critical information from a variety of sources to understand problems.

  • Applies accurate logic and common sense in making decisions.

  • Considers impact to Team Members, customers, and the organization.

  • Possesses clear understanding of WFM’s and supported stores / regions business models and objectives.

  • Understands the WFM product mix, supply base and retail operations.

    Education & Experience:

  • Bachelor's Degree and 4+ years’ relevant experience.

    At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.