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State of Maine, Bureau of Human Resources Contract/Grant Specialist - Hazard Mitigation Grant Administrator - Limited Period Position in Augusta, Maine

Contract/Grant Specialist - Hazard Mitigation Grant Administrator - Limited Period Position

Augusta , Maine , United States | Purchasing & Procurement | Full-time

Apply by: Feb. 23, 2024

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Department of Defense, Veterans' and Emergency Management - Maine Emergency Management AgencyRecovery Program OfficerJob Class Code: 0340

Grade: 22 (Professional/Technical)

Salary: $45,801 - $61,443

Location: Augusta, MEOpening Date: February 9, 2024Closing Date: February 23, 2024

Are you passionate about helping others? Are you good with numbers? Do natural hazard events, including floods, windstorms, and drought, call you to duty to assist others in mitigating before a major disaster occurs? If yes, the Hazard Mitigation Grant Administrator position may be for you. This position assists with managing, administering, and enhancing all FEMA Hazard Mitigation Assistance grant programs. FEMA mitigation grant programs are designed to provide funding to eligible entities for sustainable actions that ultimately reduce or eliminate long-term risk to people and property from future disasters. This position reports to Maine Emergency Management Agency’s State Hazard Mitigation Officer.

Primary responsibilities include:

  • Review and reconcile records across assigned grant programs to ensure financial accuracy, programmatic alignment, and effectivity of tracking mechanisms.

  • Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office.

  • Track project status across all grant recipients and facilitate project closeout.

  • Facilitate and coordinate grant award and program closeout in collaboration with MEMA's Budget Office.

  • Facilitate and manage reimbursement questions and concerns with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure programmatic compliance and an effective and efficient reimbursement process.

  • Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Hazard Mitigation program.

  • Ensure equity and continuity considerations are considered in Mitigation training, workshops, and outreach pertaining to the Hazard Mitigation program.

  • Evaluate available data and trends to identify potential opportunities for the State to improve and enhance the management of the Hazard Mitigation program.

  • Support the development and maintenance of strong partnerships and relationships.

Essential knowledge:

  • Emergency Management practices and related fields.

  • Budget methods, techniques, and practices.

  • Structure & functions of state, regional & local government.

  • Grants and accessibility of federal and state funds.

  • Contract administration practices and procedures.

  • Data processing and information services.

Essential abilities:

  • Interpretation of program trends, results, and related data to formulate recommendations.

  • Management of multiple priorities with strong problem-solving skills.

  • Effective communication in writing and verbally.

  • Develop and analyze complex programmatic and financial information.

  • Ability to work both independently and in a team environment.

Minimum qualifications:

Education, training, and/or experience demonstrating competence in contract or grant administration.


  • Preference will be given to candidates with a Bachelor’s Degree in Emergency Management, Public Administration, Business, Finance or a related field.

  • Four (4) years of related experience as a program or project manager is preferred.

  • Experience with contracts and procurement preferred.

Contact information:

Questions about this position should be directed to Heather Dumais atHeather.dumais@maine.govor 207-441-9510

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

  • Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act ( .

  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness ( .

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.