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Alston & Bird LLP Benefits Coordinator in Atlanta, Georgia

Under direction of the Benefits Manager, the Benefits Coordinator aids with plan administration of the health and welfare, retirement, work life and well-being plans, for attorneys and staff of the Firm. The Benefits Coordinator also maintains benefit information in the HR database and benefits files, bill processing, and well-being activities.

  • Handles day to day claim, coverage, and eligibility issues with staff, attorneys, and family members for health and welfare plans: medical, dental, vision, life insurance, long-term disability, long-term care, voluntary accidental death & dismemberment, and supplemental Aflac insurance plans.

  • Under the direction of the Benefits Manager, assists with annual enrollment for health and welfare plans for employees in all offices. `

  • Under the direction of the Benefits Manager, assists with administration of the firm’s leave of absence programs including short-term disability, parental leave, FMLA, personal leave, etc.

  • Ability to anticipate, meet, and follow through with customer service needs.

  • Provide professional telephone coverage for the department and acts as a liaison between benefits team and internal/external clients.

  • Coordinate payment & conduct audits of monthly vendor invoices for area of responsibility. Advises finance as needed of adjustments and changes

  • Conduct weekly and one-off new hire and benefits orientation for attorneys & staff. This includes distribution of weekly new hire notices with instructions and links to self-service, weekly reminders to enrollees, distribution of required notices (e.g. marketplace notice).

  • Maintain retiree health plan enrollment file including receipt & documentation of payments, processing enrollments & terminations, communication of changes to finance as needed, and distribution of invoices to participants.

  • Assist with preparation and distribution of annual filings and required notices including but not limited to:

  • Medicare Creditable Coverage

  • HIPAA Privacy

  • Women’s Health & Cancer Rights (WCHRA)

  • COBRA Notifications

  • Maintain the benefits department staff calendar with meetings, appointments, conferences, scheduling, booking conference rooms, etc.

  • Ensure that the benefits department has adequate quantities of benefits and vendor supplies, brochures, and materials and that internal programs are updated and current.

  • Assist with quarterly enrollment for excess liability program.

  • Assist the HR Department as needed.

DAILY ADMINISTRATION OF WORK LIFE & WELL-BEING PROGRAMS

  • Provide assistance with administration of the firm’s work life programs as needed (EAP/AAP, family referral services, childcare and eldercare resources, concierge services, new mother programming, etc.).

  • Assist with preparation and distribution of monthly well-being email and ABnet updates for each office highlighting work life/wellness events for the month.

  • Coordinate promotion and communications for work life programs. This includes electronic communication, print, social media, webinars, in-person presentations, etc.

  • Coordinate payment & conduct audits of monthly vendor invoices for work life & well-being programs.

  • Assists with administration of the firm’s Total Well-Being program including enrollment of new employees, annual biometric screenings, periodic challenges, auditing & processing wellness rewards, etc.

  • Is a member of the Total Well-Being Committee and assists with TWB committee programs and activities.

RETIREMENT PLAN TASKS

  • Assist with preparation and distribution of materials Investment Committee quarterly meetings and education sessions.

  • Under the direction of department management, processes transactions relating to the firm’s retirement plan in the HRIS database including enrollments, cancellations, changes, pension indicators, etc.

  • Prepares and delivers paperwork to individuals for execution of incoming and outgoing distributions from the retirement and cash balance plans.

  • Prepares and submits monthly match and profit-sharing accruals to finance for posting to general ledger.

  • Review, sign, and file beneficiary forms as received.

  • Audits retirement plan deduction and additional properties data each payroll period.

  • Ensures retirement plan documents and information posted on ABnet are current.

  • Saves quarterly trust statements and reconciliation reports for all retirement plans are saved into iManage.

PROCESS AND TECHNOLOGY

  • Process benefit elections submitted electronically/manually in HRIS database resulting from new hire, terminations, life status events, premium changes, etc.

  • Audit benefits information entered into the HRIS system each pay period to ensure accuracy and integrity of enrollment data.

  • Run periodic reports of employee address changes and communicate to vendors as needed.

  • Assist with vendor eligibility files including downloading/saving files to shared drive and running files from HRIS database sending to vendors.

  • Responsible for ensuring benefit information is properly scanned and stored in employee electronic personnel folder in iManage.

  • Ensure that processes and procedures are documented, current, and accessible by other team members.

  • Update and maintain electronic benefits information, vendor discounts, publications, and related information on the firm’s portal (ABnet), Personal Solutions, team site, etc.

  • Maintain accurate benefits information/recordings for Articulate presentations

  • Ability to express self effectively, both orally and in writing; and speak &/or present in front of small groups.

  • Ability to focus on details; organize work; and the ability to prioritize work load.

  • Ability to effectively handle telephone contacts.

  • Ability to establish effective working relationships throughout the Firm and be a team player.

  • Ability and judgment to handle confidential and sensitive information with discretion.

  • Thorough knowledge of firm systems and procedures to efficiently meet departmental and supervisor’s demands.

  • Thorough command of the English language, including excellent spelling, grammar, punctuation, forms and syntax. Previous administrative experience in a human resources department helpful.

  • A four-year college degree is preferred, but not required.

  • High level of proficiency in Microsoft Office applications; Word, Excel, SharePoint.

  • High attention to detail and strong organizational skills. Ability to work with confidential information.

Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, and additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee's suitability to perform the required duties and responsibilities of the position.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.

ID: 2021-1521

Street: One Atlantic Center, 1201 W Peachtree St

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