Alston & Bird LLP Benefits Coordinator in Atlanta, Georgia
Under direction of the Benefits Manager, the Benefits Coordinator aids with plan administration of the health and welfare, retirement, work life and well-being plans, for attorneys and staff of the Firm. The Benefits Coordinator also maintains benefit information in the HR database and benefits files, bill processing, and well-being activities.
Handles day to day claim, coverage, and eligibility issues with staff, attorneys, and family members for health and welfare plans: medical, dental, vision, life insurance, long-term disability, long-term care, voluntary accidental death & dismemberment, and supplemental Aflac insurance plans.
Under the direction of the Benefits Manager, assists with annual enrollment for health and welfare plans for employees in all offices. `
Under the direction of the Benefits Manager, assists with administration of the firm’s leave of absence programs including short-term disability, parental leave, FMLA, personal leave, etc.
Ability to anticipate, meet, and follow through with customer service needs.
Provide professional telephone coverage for the department and acts as a liaison between benefits team and internal/external clients.
Coordinate payment & conduct audits of monthly vendor invoices for area of responsibility. Advises finance as needed of adjustments and changes
Conduct weekly and one-off new hire and benefits orientation for attorneys & staff. This includes distribution of weekly new hire notices with instructions and links to self-service, weekly reminders to enrollees, distribution of required notices (e.g. marketplace notice).
Maintain retiree health plan enrollment file including receipt & documentation of payments, processing enrollments & terminations, communication of changes to finance as needed, and distribution of invoices to participants.
Assist with preparation and distribution of annual filings and required notices including but not limited to:
Medicare Creditable Coverage
Women’s Health & Cancer Rights (WCHRA)
Maintain the benefits department staff calendar with meetings, appointments, conferences, scheduling, booking conference rooms, etc.
Ensure that the benefits department has adequate quantities of benefits and vendor supplies, brochures, and materials and that internal programs are updated and current.
Assist with quarterly enrollment for excess liability program.
Assist the HR Department as needed.
DAILY ADMINISTRATION OF WORK LIFE & WELL-BEING PROGRAMS
Provide assistance with administration of the firm’s work life programs as needed (EAP/AAP, family referral services, childcare and eldercare resources, concierge services, new mother programming, etc.).
Assist with preparation and distribution of monthly well-being email and ABnet updates for each office highlighting work life/wellness events for the month.
Coordinate promotion and communications for work life programs. This includes electronic communication, print, social media, webinars, in-person presentations, etc.
Coordinate payment & conduct audits of monthly vendor invoices for work life & well-being programs.
Assists with administration of the firm’s Total Well-Being program including enrollment of new employees, annual biometric screenings, periodic challenges, auditing & processing wellness rewards, etc.
Is a member of the Total Well-Being Committee and assists with TWB committee programs and activities.
RETIREMENT PLAN TASKS
Assist with preparation and distribution of materials Investment Committee quarterly meetings and education sessions.
Under the direction of department management, processes transactions relating to the firm’s retirement plan in the HRIS database including enrollments, cancellations, changes, pension indicators, etc.
Prepares and delivers paperwork to individuals for execution of incoming and outgoing distributions from the retirement and cash balance plans.
Prepares and submits monthly match and profit-sharing accruals to finance for posting to general ledger.
Review, sign, and file beneficiary forms as received.
Audits retirement plan deduction and additional properties data each payroll period.
Ensures retirement plan documents and information posted on ABnet are current.
Saves quarterly trust statements and reconciliation reports for all retirement plans are saved into iManage.
PROCESS AND TECHNOLOGY
Process benefit elections submitted electronically/manually in HRIS database resulting from new hire, terminations, life status events, premium changes, etc.
Audit benefits information entered into the HRIS system each pay period to ensure accuracy and integrity of enrollment data.
Run periodic reports of employee address changes and communicate to vendors as needed.
Assist with vendor eligibility files including downloading/saving files to shared drive and running files from HRIS database sending to vendors.
Responsible for ensuring benefit information is properly scanned and stored in employee electronic personnel folder in iManage.
Ensure that processes and procedures are documented, current, and accessible by other team members.
Update and maintain electronic benefits information, vendor discounts, publications, and related information on the firm’s portal (ABnet), Personal Solutions, team site, etc.
Maintain accurate benefits information/recordings for Articulate presentations
Ability to express self effectively, both orally and in writing; and speak &/or present in front of small groups.
Ability to focus on details; organize work; and the ability to prioritize work load.
Ability to effectively handle telephone contacts.
Ability to establish effective working relationships throughout the Firm and be a team player.
Ability and judgment to handle confidential and sensitive information with discretion.
Thorough knowledge of firm systems and procedures to efficiently meet departmental and supervisor’s demands.
Thorough command of the English language, including excellent spelling, grammar, punctuation, forms and syntax. Previous administrative experience in a human resources department helpful.
A four-year college degree is preferred, but not required.
High level of proficiency in Microsoft Office applications; Word, Excel, SharePoint.
High attention to detail and strong organizational skills. Ability to work with confidential information.
Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, and additional duties and responsibilities may be assigned and requirements may vary from time to time.
Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee's suitability to perform the required duties and responsibilities of the position.
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
Street: One Atlantic Center, 1201 W Peachtree St